| Name | Deadline | Description |
|---|---|---|
| Last Day for Submission of Exam Copies of Doctoral Dissertations (August 31, 2025 Program End Date) | Friday, 06 June 2025 |
Second of four deadlines for program completion by August 31, 2025. |
| Canadian Dam Association Scholarships | June 15, 2025 | The Canadian Dam Association offers annually two scholarships to full-time postgraduate students attending a Canadian university or college whose program of study focuses on dam safety and/or the management of dams. |
| Health System Impact Fellowship | July 3, 2025 | The Health System Impact (HSI) Fellowship provides doctoral students and post-doctoral fellows studying health services and policy research, or related fields, a unique opportunity to apply their research and analytic talents to critical challenges in health care. |
| Last Day for Submission of Exam Copies of Doctoral Dissertations (Fall 2025 Graduation) | Friday, 25 July 2025 |
Second of four deadlines for Fall 2025 graduation. |
| Last Day for Final Doctoral Oral Examinations (August 31, 2025 Program End Date) | Friday, 01 August 2025 |
Third of four deadlines for August 31, 2025 Program End Date. Last day for final doctoral examinations for August 31, 2025 Program End Date. |
| Nominations for External Examiner form (December 31, 2025 Program End Date) | Tuesday, 19 August 2025 |
First of four deadlines for December 31, 2025 Program End Date. |
| Vanier Scholarship | Likely in August 2025 | The Vanier CGS Program offers funding of $50,000 per year for up to three years to Canadian or international doctoral students. |
| Last Day for Acceptance of Final, Approved Doctoral Dissertation (August 31, 2025 Program End Date) | Friday, 29 August 2025 |
Last of four deadlines for program completion by August 31, 2025. |
| Last day for students to complete all program requirements for August 31 end date | Friday, 29 August 2025 |
Last day for students to complete all program requirements (including major papers) for non-thesis master's degrees for August 31 program end date. Students who meet this deadline will not be assessed tuition and student fees for 2025 Winter Session Term 1. |
| Last day for G+PS approval of final master’s theses and doctoral dissertations for August 31 end date | Friday, 29 August 2025 |
Last day for final master's theses and doctoral dissertations to be approved by the Faculty of Graduate Studies for August 31 program end date. Must be approved and accepted (not just submitted) by 4:00 pm. Students are expected to submit 3-5 days before this approval deadline in order to have time for corrections. |
| Affiliated Fellowships Doctoral Program | Likely in September 2025 | The Faculty of Graduate and Postdoctoral Studies offers Affiliated Fellowships each year to current and prospective full-time UBC graduate students regardless of citizenship or visa status. |
| CIHR Doctoral Research Awards | Likely in September 2025 | The CIHR Doctoral Research Awards provide special recognition and support to students who are pursuing a doctoral degree in a health-related field. |
| Canada Graduate Scholarships Doctoral (CGS D) Program | Likely in September 2025 | The Canada Graduate Scholarships - Doctoral (CGS D) program is a federal program of scholarships awarded through national competitions by the granting agencies: the Canadian Institutes of Health Research (CIHR), the Natural Sciences and Engineering Research Council of Canada (NSERC) and the Social Sciences and Humanities Research Council of Canada (SSHRC). |
| SSHRC Doctoral Fellowships | Likely in September 2025 | SSHRC Doctoral Fellowships provide financial support to outstanding students pursuing doctoral studies in the social sciences or humanities. |
| NSERC Postgraduate Scholarships | Likely in September 2025 | The NSERC Postgraduate Scholarships – Doctoral (PGS D) program provides financial support to high-calibre scholars who are engaged in an eligible doctoral program in the natural sciences or engineering. |
| Killam Doctoral Scholarships | Likely in September 2025 | The Killam Doctoral Scholarships support outstanding doctoral students at UBC. |
| Killam Awards for Excellence in Mentoring | Likely in September 2025 | The Killam Awards for Excellence in Mentoring recognize outstanding mentorship of numerous graduate students over many years. |
| Last Day for Final Doctoral Oral Examinations (Fall 2025 Graduation) | Friday, 19 September 2025 |
Third of four deadlines for Fall 2025 graduation. Last day for doctoral final oral defence for Fall 2025 graduation. |
| Last day for application for November graduation | Friday, 03 October 2025 |
Last day for applications for Congregation to be submitted by all graduate students expecting to graduate in November 2025. |
| CIHR Fellowship | Likely in October 2025 | Fellowships provide support for highly qualified applicants in all areas of health research at the post-PhD degree or post-health professional degree stages to add to their experience by engaging in health research either in Canada or abroad. |
| Last Day for Submission of Exam Copies of Doctoral Dissertations (December 31, 2025 Program End Date) | Wednesday, 15 October 2025 |
Second of four deadlines for December 31, 2025 Program End Date. |
| Last day for students to complete all program requirements for November graduation | Friday, 17 October 2025 |
Last day for students to complete all program requirements (including major papers) for non-thesis master's degrees for November 2025 Congregation. |
| Last day for G+PS approval of final master’s theses and doctoral dissertations for November graduation | Friday, 17 October 2025 |
Last day for final master's theses and doctoral dissertations to be approved by the Faculty of Graduate and Postdoctoral Studies for November 2025 Congregation. Must be approved and accepted (not just submitted) by 4:00 pm. Students are expected to submit 3-5 days before this approval deadline in order to have time for corrections. |
| Last Day for Acceptance of Final, Approved Doctoral Dissertation (Fall 2025 Graduation) | Friday, 17 October 2025 |
Fourth of four deadlines for Fall 2025 Graduation. |
| Tri-Agency Indigenous Scholars Awards and Supplements Pilot Initiative | Likely 1 December 2025 | The Indigenous Scholars Awards and Supplements Pilot Initiative will provide financial support to meritorious Indigenous students who have applied to the Canada Graduate Scholars—Master’s program (CGS M). |
| Canada Graduate Scholarships Master’s (CGS M) Program | Likely in December 2025 | The objective of the Canada Graduate Scholarships-Master's (CGS M) Program is to help develop research skills and assist in the training of high-calibre scholars who are engaged in eligible master's or, in some cases, doctoral programs in Canada. |
| Last Day for Final Doctoral Oral Examinations (December 31, 2025 Program End Date) | Monday, 15 December 2025 |
Third of four deadlines for December 31, 2025 Program End Date. Last day for doctoral final oral defence for December 31, 2025 Program End Date. |
| President's Academic Excellence Initiative PhD Award | Ongoing | All eligible PhD students will automatically see this award applied against their student account. |
| Doctoral Recruitment Fellowship | Discontinued | |
| Mitacs Globalink Research Award | Likely in January 2026 | The Mitacs Globalink Research Award supports research collaborations between Canada and select partner countries. The award is open to undergraduate and graduate students in all discipines. Funding varies by destination. |
| Last Day for Acceptance of Final, Approved Doctoral Dissertation (December 31, 2025 Program End Date) | Friday, 09 January 2026 |
Fourth of four deadlines for December 31, 2025 Program End Date. |
| Last day for G+PS approval of final master’s theses and doctoral dissertations for December 31 end date | Friday, 09 January 2026 |
Last day for final master's theses and doctoral dissertations to be approved by the Faculty of Graduate Studies for December 31 2025 program end date. Must be approved and accepted (not just submitted) by 4:00 pm. Students are expected to submit 3-5 days before this approval deadline in order to have time for corrections. |
| Last day for students to complete all program requirements for December 31 end date | Friday, 09 January 2026 |
Last day for students to complete all program requirements (including major papers) for non-thesis master's degrees for December 31 2025 program end date. Students who meet this deadline will not be assessed tuition and student fees for Winter Session Term 2. |
| Governor General's Gold Medal | Likely in March 2026 | Gold medals are awarded to the graduating students with the most outstanding academic records in a doctoral degree and in a Master's degree with thesis. |
| Last day for G+PS approval of final master’s theses and doctoral dissertations for May graduation | Friday, 17 April 2026 |
Last day for final master's theses and doctoral dissertations to be approved by the Faculty of Graduate and Postdoctoral Studies for May 2026 graduation. Must be approved and accepted (not just submitted) by 4:00 pm. Students are expected to submit 3-5 days before this approval deadline in order to have time for corrections. |
| Last day for students to complete all program requirements for May graduation | Friday, 17 April 2026 |
Last day for students to complete all program requirements (including major papers) for non-thesis master's degrees for May 2026 graduation. |
| Last day for G+PS approval of final master’s theses and doctoral dissertations for April 30 end date | Thursday, 30 April 2026 |
Last day for final master's theses and doctoral dissertations to be approved by the Faculty of Graduate and Postdoctoral Studies for April 30 program end date. Must be approved and accepted (not just submitted) by 4:00 pm. |
| Last day for students to complete all program requirements for April 30 end date | Thursday, 30 April 2026 |
Last day for students to complete all program requirements (including major papers) for non-thesis master's degrees for April 30 program end date. Students who meet this deadline will not be assessed tuition and student fees for the 2026 Summer Session. IMPORTANT: The deadline for students who wish to graduate in May is Apr 17, 2026. |
| Graduate Research Stipend | Submissions accepted throughout the year | To support the research undertaken by students who have been unable to travel to Canada due to COVID-19 restrictions, a Graduate Research Stipend (GRS) distribution process is being made available to allow supervisors to provide funding to these graduate students. |
| UBC Public Scholars Award | Likely in March 2026 | This award is intended to build connections, community, and capacity for doctoral students who are interested in explicitly linking their doctoral work to an arena of public benefit and integrating broader and more career-relevant forms of scholarship into their doctoral education process. |
Deadline Centre
IMPORTANT: These deadlines are specific to graduate students. There are additional deadlines in the UBC Academic Calendar that apply to all students.
Application deadlines can be found in the prospective student section as well as in each degree program profile.