Graduate Student Travel and Research Dissemination Fund

To be eligible for the Travel and Research dissemination Fund:

The Travel and Research Dissemination Fund assists graduate students in sharing the results of their research with professional audiences, to contribute to students' professional development, and to provide them with career advancement opportunities.

• Students must be registered in a graduate program administered by the Faculty of Graduate and Postdoctoral Studies. This excludes a small number of programs, such as MBA, MM, MEng, etc. To check if your program is administered by the Faculty of Graduate and Postdoctoral Studies, please refer to the list of graduate programs offered at UBC.
• Expenses associated with a presentation or with open access publishing are eligible for reimbursement
• The $500 per degree program limit applies to the total request for reimbursement, typically this will mean reimbursement or either presentation or publication.

Presentation

• Students must be selected through a competitive, open, and publicly advertised process to:
  • present a paper or poster virtually or in person at an academic conference, such as annual disciplinary meetings or more focused workshops or symposia, or
  • participate in, perform or exhibit an artistic work virtually or in person.
• The conference or competition must take place while the student is enrolled full-time in a graduate degree program. Students on official on-leave status are not enrolled full-time. Full-time enrollment ceases at the end of the month when all degree requirements are completed, not at the time of convocation
• Multiple students cannot receive the full travel award for the same paper / poster / performance. In cases where there are multiple presenters of a co-authored paper or poster, (i) a single student (normally, the student who made the greatest contribution to the paper or poster) may apply for and receive the full travel award or (ii) the travel award may be split among multiple presenters (this should be indicated in the travel award application).
• Students must not have previously received the travel award during the same degree program

Eligible Expense for presentations

• travel (at economy airfare prices)
• accommodation
• conference registration
• meals

For information about per diem rates and other eligible travel expenses, please see UBC Policy FM8 - Travel and Related Expenses.

Open Access Publishing

Please be sure to learn about open access publishing before submitting to journals/publishers, and be particularly aware of the risks associated with “predatory publishers”.

• For journals, any included in the Directory of Open Access Journals, or those whose editorial policies meet the criteria for inclusion in DOAJ, are eligible.

Note: We are opening this fund up to reimbursement for open access publishing in response to travel restrictions due to COVID-19. As we would like to respond quickly, we have not yet set up processes fully. If you have recently or will shortly publish open access, please email graduate.awards@ubc.ca so that we can learn from your case to create a process/form for future applications.

• If students have a peer-reviewed publication accepted for open access publication and the open access incurs a fee (often, "article process charge") from the journal or publisher, students may apply for reimbursement of this fee.
• The student has to be enrolled in their program at the time of acceptance of the publication.

Eligible expenses for open access publishing

• article processing charge