Final Dissertation & Thesis Submission

This section is only for final, post-defence submission of theses and dissertations.

Note on terminology: The term "thesis" in this section of the website is used collectively to refer to both master's theses and doctoral dissertations.

Since January 2011, final theses and dissertations must be submitted electronically to the Library's electronic repository, cIRcle, where they will be open access.

CREATIVE ARTS ONLY (Master of Fine Arts/Master of Music): As of October 21 2017, for MFA and MMus theses only, you may choose to submit to the collection in cIRcle “Electronic Theses and Dissertations in Creative Arts, 2017+ (CWL ACCESS)”. Access to this collection is permanently restricted to individuals who have a Campus-Wide Login (CWL). The collection is not available to the public. Please see cIRcle: Uploading Electronic Creative Arts Theses and cIRcle: File Format Guidelines.

You must submit your final, defended thesis electronically as a single PDF file to UBC's online information repository, cIRcle. It will be reviewed for formatting by the Faculty of Graduate and Postdoctoral Studies and approved for inclusion in cIRcle. Your program cannot be closed and you will not be eligible to graduate until the content and formatting of the thesis have been officially approved and you have received an official email confirming final approval of your thesis.

It is your responsibility to submit a thesis in the correct format and allow time for revisions to be complete in order to meet deadlines.

Note about pre-reviews: If you are preparing for final submission, your thesis will be reviewed more quickly if you submit directly to cIRcle rather than emailing it for review.

We recommend you submit your thesis a minimum of 3 - 5 days before any deadline, as corrections may be required and the thesis must be approved in order for you to meet deadlines.

Thesis Availability

Your thesis will be available online in 3 - 4 days.

IMPORTANT: If you would like to delay publication of your thesis, you must obtain approval from the Faculty of Graduate Studies before submitting your thesis.

Please make sure that the thesis you submit is complete and accurate. You cannot re-submit an updated or changed thesis at a later date.

Submitting Doctoral Dissertation for External Examination

For information on submitting a doctoral dissertation for transmittal to the External Examiner, please see the Final Doctoral Oral Examinations section of this web site.

Checking the Thesis

Please use Resources for Thesis Checking to check formatting before attempting to submit your thesis.

Proofreading

Please proofread your thesis carefully before submitting the final version. You cannot make changes to your thesis after it has been approved. Check for:

  • consistent capitalization
  • consistent, sequential numbering of sections
  • consistent abbreviations and units of measure
  • consistent line spacing and table formatting
  • typographical errors
  • grammatical errors

Proofreading is primarily your responsibility, but supervisors and examiners should not sign off on theses until they are free of errors.

Supplementary materials:  Supplementary materials must be relevant to the thesis work and consist of electronic material or multimedia that cannot easily be included in the PDF of your thesis. Information on inclusion of supplementary materials will be coming shortly. In the meantime, if you wish to submit multimedia or other supplementary materials, you must contact graduate.thesis@ubc.ca to find out the requirements.