Document Requirements for Final Submission

Important: This section is only for final, post-defence submission of theses and dissertations.

This section describes the various forms associated with final thesis submission to cIRcle and indicates which are mandatory and which are optional. Please read through the descriptions of the forms to determine which ones you need.

Please submit all forms at the same time, including the Thesis or Dissertation Approval form.  Please ask your program to give you the Thesis or Dissertation Approval form once it has been signed. Please do NOT email a PDF of your thesis along with the forms.

Forms must be fully completed and signed.

NEW: As of April 13 2015, the Library and Archives Canada Theses Non-Exclusive Licence form has been discontinued. The UBC Library has signed an agreement with Library and Archives Canada (LAC), and has modified the cIRcle licence to include submission to LAC.

Text of cIRcle licence

Information about cIRcle licence

Signatures on Forms

As of November 2010, the Faculty of Graduate and Postdoctoral Studies is able to accept scans of original signatures on the following forms:

  • Thesis or Dissertation Approval Form
  • Thesis/Dissertation Cover Sheet
  • Request for Delay in Publication of Thesis

IMPORTANT: We are not permitted to accept forms with electronic signatures or signature stamps.

All forms can be downloaded from this page or from the Forms Centre.

Doctoral forms: Mandatory

Master's forms: Mandatory

Doctoral and Master's: Optional