Submitting the Thesis FAQ
To get an official letter from UBC confirming that you have fulfilled your degree requirements, please download the form Graduate Program Completion Letter Request, complete it, and send it to Grad Studies. Alternately, you can put the information required on the form into an email and send it to the SAS Clerk for your program.
The Graduate Learning Commons in the Koerner Library on campus has resources to help you create your PDF and submit it to cIRcle.
The UBC Library is not able to accept electronic theses from previous graduation seasons at this time. However, all previous UBC theses are being digitized (scanned to PDF) and will eventually be available in cIRcle.
Make sure that in BOTH the editing program (e.g. "LED") AND LaTeX compiling program (e.g. "Miktex"), that the paper preference is set to Letter, not A4. As long as that is set properly, you don't have to specify any paper sizes in the actual .tex files.
You don't have to, but we recommend you apply for graduation very early, before your thesis submission, as Enrolment Services will not accept late applications for graduation.
We must receive your thesis forms at Graduate Studies before we can activate your cIRcle account for you to submit your thesis.
Your cIRcle account has not been activated. Please send an email to firstname.lastname@example.org with your full name and email login so that we can activate your account.
When you receive the email for cIRcle referring you to a URL to complete the registration process, you must do this immediately. You will get the "Invalid Token" error message if you delay too long. If this happens, please start the registration process again from the beginning.
All questions about electronic submission should be directed to Graduate Studies. Please do not contact the Library, as they are not in a position to help you.
The request must be made before you submit your thesis to cIRcle. Please complete the Request to Delay Publication form available on this website and submit it with the other required documents.
When you submit your thesis to the Library’s online repository, cIRcle, you must type “EMBARGO” in front of the thesis title when you enter the title in cIRcle.
Please see Delaying Publication of your Thesis for details.
Planning to submit chapters of your thesis for journal publication is not normally grounds for delaying publication of a thesis in the UBC Library. Before a request to delay publication will be considered, you must demonstrate that the journal(s) you are planning to submit to will not consider publishing material that has previously appeared in a thesis.
Yes. Even if the electronic file is migrated to a different server, the link (handle) will still be the same.