Each UBC graduate program may nominate one dissertation to the Faculty of Graduate and Postdoctoral Studies by 4:00 pm PT on 20 February 2026. A complete nomination package must include the following:
- a letter of support from the graduate program, which also includes the following information:
- a description of the process used to select the nominee
- the name and departmental affiliation of the nominee’s research supervisor
- the name and affiliation of the external examiner
- the date of the defence and the date of final acceptance of the dissertation by the Faculty of Graduate and Postdoctoral Studies
- a letter from the student’s supervisor or program director describing the reasons for the nomination, and why the dissertation constitutes a significant piece of original work
- a copy of the external examiner's pre-defence report. The examiner’s report must be dated and signed or otherwise authenticated by the Dean of Graduate Studies.
- an abstract of the dissertation, not exceeding 350 words, written by the candidate in non-technical language
- an up-to-date c.v. of the nominee
Submitting nominations to G+PS:
Graduate programs are to submit all nomination materials as electronic, rather than hard-copy, files. Graduate programs are to upload their files to their UBC Sharepoint folder (within the umbrella folder ‘Graduate and Postdoctoral Studies – Programs – Folder Structure”)(named “FACULTY – DEPT“; e.g., “ARTS – PSYC”).
Please follow our file naming conventions:
- For a dissertation in engineering, medical sciences or natural sciences ("NSE"):
CAGS_NSE_PROGRAM_Last-Name_First-Name.pdf
ex. CAGS_NSE_EECE_Smith_Nancy.pdf
- For a dissertation in the fine arts, humanities and social sciences ("SSH"):
CAGS_SSH_PROGRAM_Last-Name_First-Name.pdf
ex. CAGS_SSH_CNER_Blackstock_Norman.pdf