Forms Centre

Form Name Short Description
Approval of University Examiners for Doctoral Dissertation Form Form required to appoint the two university examiners for a doctoral examination. The form must be signed by the Supervisor and Graduate Advisor and submitted to Graduate and Postdoctoral Studies a minimum of 4 weeks prior to the scheduled final doctoral oral examination.
Chair's Report Form A Chair's Report form template is provided to the Chair in advance of the Oral Defence and is to be filled out and submitted to Graduate and Postdoctoral Studies by the Examination Chair within one week of the Oral Defence. This report serves to communicate the recommendations of the Examing Committee to the Dean of Graduate and Postdoctoral Studies.
Doctoral Dissertation Approval A student's examination committee must sign this form to confirm that the dissertation is ready for final, post-defence submission. The student submits the completed form to the Faculty of Graduate and Postdoctoral Studies. Further Information
Doctoral Examinations Planning Tool and Checklist for Candidates and Supervisors The Doctoral Examinations Planning Tool and Checklist is designed to assist Candidates and Supervisors with planning the final doctoral examination.
Doctoral Oral Defence Booking Request Form Oral Defence booking requests must be submitted to the Doctoral Exams team at least 4 weeks prior to the proposed exam date.
Examination Programme This template should be used by all Candidates for creating the Examination Programme to be used for the Final Doctoral Defence. The Programme must be submitted electronically as an MS Word file to graduate.doctoral@ubc.ca. PLEASE NOTE: G+PS only reviews the front cover of the programme (right-hand-side of the second page).
Graduate Program Approval of Doctoral Dissertation for External Examination Form The Graduate Program Advisor or Head (or designate) must confirm that the supervisory committee members have approved the dissertation for submission to the External Examiner; that all graduate program requirements for the degree have been met; and that the candidate is currently registered in good standing with fees paid in full.
Nominations for External Examiner (Doctoral Dissertation) Form Form required to nominate potential external examiners for a doctoral examination. The form must be signed by the Supervisor and Graduate Advisor and should be submitted to Graduate and Postdoctoral Studies approximately 8 weeks prior to the intended date of submission of the dissertation for external examination. Nominees should not be contacted prior to submitting this form the G+PS.
Recommendation for Non-G+PS Member to Join Supervisory Committee The Graduate Program Advisor or Head of the graduate program submits this form to the Faculty of Graduate and Postdoctoral Studies along with the required information. If you are sending the recommendation electronically, please scan and send to graduate.sas@ubc.ca
Recommendation for Supervision of Graduate Student by Non-G+PS Member The Graduate Program Advisor or Head of the graduate program submits this form to the Faculty of Graduate and Postdoctoral Studies along with the required information. If you are sending the recommendation electronically, please scan and send to graduate.sas@ubc.ca  
Thesis / Dissertation Submission Cover Sheet Students must complete this form and submit it to the Faculty of Graduate and Postdoctoral Studies with their final, post-defence thesis or dissertation.