Applications must include digital copies (.pdfs) of official, up-to-date transcripts for all current and previous post-secondary study the applicant has undertaken. Scans of the official transcripts (front and back) will be uploaded to the application system as part of the application process. These uploaded documents will be used for the initial evaluation of the application.
Note: Grade sheets are not transcripts and will not be accepted in lieu of copies of official transcripts.
Conditional admission offers are made based on official documents uploaded to the application system. However, admission offers will not be finalized and applicants will not be allowed to register in a graduate program until one set of all required official academic records is received by UBC in official university envelopes, sealed and endorsed by the issuing institution, or sent via secure electronic delivery by the issuing institution.
Uploading scanned copies of official required documents in the application system
Applicants with transcripts from non-Canadian post-secondary institutions must obtain an official paper transcript for every post-secondary institution they have attended.
- Each transcript must be scanned as an individual .pdf file and then uploaded to the application system as indicated.
- Please attend to any directions the specific graduate program may provide about naming your scanned document files. Otherwise, they should be named: "Applicant Full Name-Document Description.extension"
Peng Zhang-Peking University Transcript.pdf
Peng Zhang-Peking University Transcript English Translation.pdf
Peng Zhang-Journal of Neurosciences Paper.pdf
- Transcripts must be scanned front and back.
- All pages of one transcript, front and back, should be uploaded as a single file (rather than a separate file for each page).
- If you have documents that are issued in a language other than English, then in addition to uploading digital copies of the documents in their original language, you must also upload a certified literal English translation of your transcripts from your home university's translation service or certified English translator.
- Please consult the document scanning and uploading instructions provided within the online application for detailed instructions.
After being offered admission
If you have been offered admission, you must provide UBC with one set of official academic documents for every (non-UBC) postsecondary institution you have attended for the equivalent of one year or more of full-time study. Note: UBC reserves the right to also require any individual applicant to provide official transcripts for study of less than one year duration. Do not send official transcripts before receiving an offer of admission unless you have received special instructions from the graduate program to which you have applied.
Important: If an official transcript for a completed, conferred degree does not indicate the degree name and the conferral date, an official copy of the degree certificate must also be received from the issuing institution.
Official Academic Documents: To be considered official, academic records must either be received in official university envelopes, sealed and endorsed by the issuing institution, or be sent via secure electronic delivery by the issuing institution. *Secure Electronic Delivery: the issuing institution sends a link to a secure site to Graduate and Postdoctoral Studies (G+PS) at firstname.lastname@example.org. G+PS downloads the transcript from the secure site. Important: an e-transcript is downloaded via a link to a secure site. It is NOT an email attachment of any kind, even if sent from an authority at the issuing institution.
If your university issues only one original set of academic documents (transcripts/degree certificates):
Make photocopies of your original academic documents and send them to your home university. Ask your home university to:
- verify that the photocopies are consistent with their records.
- attest that the copies are true photocopies and stamp them with an official university stamp.
- put the attested, stamped photocopies in sealed envelopes endorsed by the Registrar.
- mail the sealed, endorsed envelopes directly to Graduate & Postdoctoral Studies.
If your academic documents are issued in a language other than English:
- order a set of academic documents in the original language along with certified literal English translations from your home university's translation service.
If your home university does not provide English translation:
- photocopy a set of your documents.
- take the copy to a certified English translator and order a complete, word-by-word, literal English translation.
- direct the translator to put both the original language photocopy and the English translation into a sealed envelope, and endorse the envelope by signing across the seal.
- send the sealed, endorsed envelopes from the translator to UBC Graduate & Postdoctoral Studies.
- Important: remember that UBC Grad Studies will still require a sealed, endorsed set of academic documents received directly from your home institution.
Note: Academic records must be translated in their entirety, including any information that appears on the reverse side of any document.
UBC does not accept the following:
- photocopies that have not been stamped, attested and endorsed by the Registrar at your home university
- documents in envelopes that have been opened
- documents that do not arrive in sealed envelopes endorsed by the issuing institution or certified translator
- documents that arrive without the official seal of the university
- photocopies notarized by a notary public
- photocopies endorsed by a lawyer, professor, judge etc.
- unofficial translations
- non-literal translations
Do not send academic records that are not in sealed and endorsed envelopes. It will only delay the processing of your application.
Documents being provided to meet conditions of admission, if not already provided to the graduate program initially, should be sent directly to:
Graduate & Postdoctoral Studies
The University of British Columbia
170 - 6371 Crescent Rd
Vancouver, BC CANADA V6T 1Z2
Current and former UBC students
You do not need to submit UBC transcripts as part of your graduate application, as this data is already available through the student database system. However, be aware that you are still responsible for submitting transcripts from all other post-secondary institutions that you have attended (e.g., exchange year, transfer year, etc.).
Documents submitted in support of applications become the property of the University and may not be returned to the applicant or student. Students who submit irreplaceable material may request the return of that material. Such requests must be submitted with the original material. The office to which the material is submitted will return the material as soon as possible, and not later than six months after the student's graduation or last registration.
Applicants are discouraged from sending irreplaceable documents and are advised to follow the instructions for verified copies (see Official Documents above).