Including Published, Co-authored, or Collaborative Material in a Thesis or Dissertation

Workday Student Support

Graduate students can find "how to" guides and support information on our Workday support page.

Note: The information below applies to any co-authored or collaborative work, whether published or not.

Students are encouraged to publish and/or otherwise share work, as appropriate, from their research during the course of their degree programs. Obtaining permission to do so from collaborators should be considered in advance. “Publication” can be thought of broadly – and may be in the form of journal articles or book chapters; creative pieces (e.g., film, art, creative writing) shown or published in public venues; or other scholarly artifacts such as reports, policy briefs, webpages or computer applications, curricula, etc., that are in use in a professional or community domain. Nothing should be included in the thesis that cannot be made open-access through cIRcle (after a short-term embargo, if warranted and approved). Proprietary information may be an exception.

Articles or artifacts that have been published may be included as separate chapters of the thesis or may be incorporated within other sections of the thesis, subject to the considerations below.

Attribution: Material published elsewhere (or in press) must be identified and suitably acknowledged in both the text and the Preface. For collaborative work (published or not), in which the student is one of several authors/creators, the student must clearly describe in the Preface their relative contribution to and role in the work.

Presentation: Units of measure, abbreviations, and the numbering scheme for tables, figures, footnotes, and citations should be used consistently throughout the thesis. The thesis must contain a single bibliography, typically after the main body of the text but before any appendices. These requirements may entail minor changes to the original manuscript. Students may also augment the published work with additional material.

Coherence: Taken as a whole, the thesis should reflect a deliberate and purposeful approach to conducting and presenting the scholarly work.This consideration should guide the placement of manuscripts or artifacts in the main body of the work. More deeply, it means that the introduction, literature review, and conclusion must address the significance of each component in the broad context of the overall program of scholarship described by the entire body of work.

Copyright: Use of copyrighted material must be supported by permission from the copyright holder, and this must be acknowledged in the Preface and be fully cited. Tables and figures from copyrighted sources must have "Reprinted with permission of …" in their captions, unless they appear as part of a block of material covered by a copyright acknowledgement in the Preface.

More information:

Copyright and Publishing

Copyright at UBC website