Visiting Graduate Students

Calendar - Visiting Graduate Students: http://www.calendar.ubc.ca/vancouver/index.cfm?tree=12,204,341,190

Calendar - Visiting Students - Application: http://www.calendar.ubc.ca/vancouver/index.cfm?tree=12,204,340,184

Calendar - Visiting International Research Students: http://www.calendar.ubc.ca/vancouver/index.cfm?tree=12,204,341,190

A visiting graduate student is one who is attending UBC to complete coursework and/or research toward the requirements of a graduate degree at another recognized university. To be eligible for admission as a visiting student to UBC, the student must be currently registered in a graduate program with good standing at the home university and must provide evidence of English language proficiency, where applicable. Normally, students may hold visiting status at UBC for a maximum of 12 months. Prior approval of the home university, the UBC graduate program, and the Dean of the Faculty of Graduate and Postdoctoral Studies is required.

Full details of admission requirements for visiting students

Visiting students, with the exception of those governed by the Western Deans' Agreement, Graduate Exchange Agreement, and other special agreements, pay tuition fees on a per-credit basis.

Visiting graduate students who wish to take credit courses must register for those courses and will be assessed tuition fees at the prevailing graduate per credit rate, plus authorized student fees. Other visiting graduate students may register for the non-credit activity 'Visiting Graduate Student' (VGRD 500 or VGRD 600 for doctoral students). The fee for each registration in this activity, which covers either Winter Session Term 1 and/or Term 2, or Summer Session, is equal to the tuition fee for one credit of course work plus authorized student fees.

More Information

Visiting students must be registered in coursework, or non-credit activity (if doing research only) by the Faculty of Graduate and Postdoctoral Studies.

Visiting graduate students who wish to take credit courses must register for those courses and will be assessed tuition fees at the prevailing graduate per credit rate, (see Fee Section of Calendar) plus authorized student fees. Other visiting graduate students may register for the non-credit activity 'Visiting Graduate Student' (VGRD500 for master students and VGRD 600 for doctoral students). The fee for each registration in this activity, which covers either Winter Session Term 1 and/or Term 2, or Summer Session, is equal to the tuition fee for one credit of coursework plus authorized student fees.

For UBC students visiting other universities, credits completed while a visiting student at another University must be approved for credit at UBC by the Graduate Program and the Faculty of Graduate and Postdoctoral Studies prior to registering at the host university.

Visiting Students under the Western Deans' Agreement

The Western Deans' Agreement provides an automatic tuition fee waiver for visiting students from participating universities. Under the terms of this agreement, graduate students in good standing from UBC can register in any of the universities listed below without paying tuition or student fees. The same is also true for students of other participating institutions who wish to attend classes or conduct research at UBC.

The Western Deans' Agreement is supported by the following institutions:

  • Athabasca University
  • Brandon University
  • British Columbia Institute of Technology
  • Concordia University College of Alberta
  • Royal Roads University
  • Simon Fraser University
  • Thompson Rivers University
  • University of Alberta
  • University of Calgary
  • University of Lethbridge
  • University of Manitoba
  • University of Northern British Columbia
  • University of Regina
  • University of Saskatchewan
  • University of Victoria
  • University of Winnipeg

More Information

This agreement was established in 1974 as an expression of co-operation and mutual support among universities offering graduate programs in western Canada. Its primary purpose is the reciprocal enrichment of graduate programs throughout western Canada. Under the terms of this agreement, graduate students of the member institutions may take courses at another member institution without having to pay the host university's tuition fees.

Students may be required to pay student, activity, application, or other ancillary fees to the host institution, according to general policies in effect at the host institution. Wherever possible, these fees will also be waived.

Students will qualify for the fee waiver if they:

  • present the Authorization Form: Western Deans' Agreement signed by the Dean or designate and department head or graduate advisor of a participating institution specifying the courses to be taken for credit toward a graduate degree program at their home institution;
  • are in good standing in a graduate program at the home institution;
  • have paid all current and back fees at the home institution.

Students in the following graduate programs are not eligible for the WDA:

  • MRSc (tuition is paid per credit)
  • MET (tuition is paid per credit)
  • MFA Creative Writing Distance (tuition is paid per credit)
  • MEng (not part of G+PS)
  • MBA, iMBA, EMBA (not part of G+PS)
  • MM (not part of G+PS)
  • PharmD (not part of G+PS)

Students must meet all requirements as prescribed by the host university’s regulations, Graduate Program deadlines, class capacities, and course prerequisites. Registration in courses under the Western Deans' Agreement is possible in credit courses at both the graduate and senior-level undergraduate levels except credit courses offered through Continuing Studies. To be eligible, courses must be an integral part of the student's graduate degree program. Students are not permitted to audit courses or take non-credit courses under this Agreement.

Students must have the Western Deans' Agreement Authorization form approved by the relevant Graduate Program Advisor and the Faculty of Graduate and Postdoctoral Studies at the host institution at least two weeks prior to the commencement of the course(s) requested. The fee waiver is not available retroactively.

Students are subject to regulations of the home institution governing credit for the courses to be undertaken. As a condition of registration at the host institution, students will arrange for official transcripts from the host institution to be sent to the home institution confirming successful completion of courses selected. Students must send confirmation of registration and notice of any change to the Graduate Records Office of the home institution at the time registration or course change is completed.

Each institution has its own regulations regarding the maximum number of transfer credits permitted in a given degree program. Students should ensure that their requests are within these limits.

Courses taken by PhD students under the Western Deans' Agreement will not be credited to their degree programs.

Visiting Students under the Graduate Exchange Agreement

The Graduate Exchange Agreement allows graduate students in good standing at UBC, McGill University, the University of Toronto, and the University of Montreal to take courses at each other's universities without having to pay tuition fees to the host institution.

More Information

This agreement, approved in 1992, allows graduate students in good standing at UBC, McGill University, University of Toronto and University of Montréal to take courses at each other's university without having to pay extra tuition fees to the host institution.

Authorization forms are available here.

The terms of the agreement for the Graduate Exchange Agreement are the same as those set out for the Western Deans' Agreement.

Graduate Courses at the Affiliated Theological Colleges

A limited number of graduate courses at the theological colleges may be taken for graduate credit at UBC. For a list of such courses and their instructors, please contact the Faculty of Graduate and Postdoctoral Studies.

Canadian Association for Graduate Studies (CAGS)

In an effort to promote graduate student mobility, CAGS negotiated two agreements with its member institutions, one dealing with short-term research visits, and the other allowing graduate students to take courses in another university.

Canadian Graduate Student Research Mobility Agreement

The Canadian Graduate Student Research Mobility Agreement (CGSRMA, 2005) sets out a protocol for institutional recognition of visiting graduate research students.

Canadian Universities Graduate Transfer Agreement

The Canadian Universities Graduate Transfer Agreement (CUGTA, 1998) is to provide students in good standing enrolled in a graduate degree or diploma program at a CAGS member university the opportuntity to avail themselves of courses offered at another member institution (host) for transfer credit to the program at their institution(home).

Other Exchange Agreements

Graduate programs may have exchange agreements with similar programs at other institutions. Students should consult their Graduate Advisor or UBC's Go Global: Student Mobility Programs.

More Information

Eligibility to participate in the Student Exchange Program (Go Global) with UBC is initially determined by the student's home university, please contact the office at your university that is responsible for student exchange. They will let you know about their eligibility requirements, as well as their application procedures.

The standard transfer credit policy of 12-credit (40%) restriction does apply to students in UBC approved Exchange Agreements established by the UBC Go Global Office. For details, please contact the UBC Go Global Office.

Visiting International Research Students

A VIRS is an international student who is enrolled in an undergraduate, graduate, or graduate-equivalent program at another university, or is a participant in a UBC-recognized (through Go Global) "bridging" program between undergraduate and graduate studies, who visits UBC for one month or longer to conduct research only.

Please see the VIRS section of the Go Global website for more information.