Visiting Graduate Students

UBC Calendar: Visiting Graduate Students: http://www.calendar.ubc.ca/vancouver/index.cfm?tree=12,204,341,190

UBC Calendar: Visiting Students - Application: http://www.calendar.ubc.ca/vancouver/index.cfm?tree=12,204,340,184

UBC Calendar: Visiting International Research Students: http://www.calendar.ubc.ca/vancouver/index.cfm?tree=12,204,341,190

A visiting graduate student is one who is attending UBC to complete coursework and/or research toward the requirements of a graduate degree at another recognized university. To be eligible for admission as a visiting student to UBC, the student must be currently registered in a graduate program with good standing at the home university and must provide evidence of English language proficiency, where applicable. Normally, students may hold visiting status at UBC for a maximum of 12 months. Prior approval of the home university, the UBC graduate program, and the Dean of the Faculty of Graduate and Postdoctoral Studies is required.

All visiting students must be registered in coursework, or non-credit activity (if doing research only as a Visiting International Research Student) by the Faculty of Graduate and Postdoctoral Studies.

There are two kinds of visiting students (not including those governed by the Western Deans' Agreement, Graduate Exchange Agreement, and other special agreements):

Visiting Students

Students who wish to visit UBC to take courses or conduct research must be admitted to UBC.

Calendar: Admission procedure for visiting students to take courses

Visiting students who have been admitted to take courses (with the exception of those governed by the Western Deans' Agreement, Graduate Exchange Agreement, and other special agreements) must be registered for those courses by the Faculty of Graduate and Postdoctoral Studies They will be assessed tuition fees at the prevailing graduate per credit rate, plus authorized student fees (see Fee Section of Calendar).

Students who are undertaking research must be registered in the non-credit activity "Visiting Graduate Student" (VGRD 500 for master's students or VGRD 600 for doctoral students). The fee for each registration in this activity, which covers either Winter Session Term 1 and/or Term 2, or Summer Session, is equal to the tuition fee for one credit of course work plus authorized student fees.

Please see the Calendar for more information.

Visiting International Research Students

A Visiting International Research Student is an international student who is enrolled in an undergraduate, graduate, or graduate-equivalent program at another university, or is a participant in a UBC-recognized (through Go Global) "bridging" program between undergraduate and graduate studies, who visits UBC for one month or longer to conduct research only. Visiting International Research Students apply through Go Global at UBC.

Visiting International Research Students register for the non-credit activity 'Visiting Graduate Student' (VGRD 500 for master's students or VGRD 600 for doctoral students). The fee for each registration in this activity, which covers either Winter Session Term 1 and/or Term 2, or Summer Session, is equal to the tuition fee for one credit of course work plus authorized student fees.

Please see the Calendar and the VIRS section of the Go Global website for more information.

There is a list of UBC faculty members who are available to host research students.

Visiting Students under the Western Deans' Agreement

The Western Deans' Agreement provides an automatic tuition fee waiver for visiting students from participating universities. Under the terms of this agreement, graduate students in good standing from UBC can register in any of the universities listed below without paying tuition or student fees. The same is also true for students of other participating institutions who wish to attend classes or conduct research at UBC.

The Western Deans' Agreement is supported by the following institutions:

  • Athabasca University
  • Brandon University
  • British Columbia Institute of Technology
  • Concordia University College of Alberta
  • Royal Roads University
  • Simon Fraser University
  • Thompson Rivers University
  • University of Alberta
  • University of Calgary
  • University of Lethbridge
  • University of Manitoba
  • University of Northern British Columbia
  • University of Regina
  • University of Saskatchewan
  • University of Victoria
  • University of Winnipeg

This agreement was established in 1974 as an expression of co-operation and mutual support among universities offering graduate programs in western Canada. Its primary purpose is the reciprocal enrichment of graduate programs throughout western Canada. Under the terms of this agreement, graduate students of the member institutions may take courses at another member institution without having to pay the host university's tuition fees.

Students may be required to pay student, activity, application, or other ancillary fees to the host institution, according to general policies in effect at the host institution. Wherever possible, these fees will also be waived.

Students will qualify for the fee waiver if they:

  • present the Authorization Form: Western Deans' Agreement signed by the Dean or designate and department head or graduate advisor of a participating institution specifying the courses to be taken for credit toward a graduate degree program at their home institution;
  • are in good standing in a graduate program at the home institution;
  • have paid all current and back fees at the home institution.

Only students who are in graduate programs administered by the Faculty of Graduate and Postdoctoral Studies are eligible for the WDA.

Students must meet all requirements as prescribed by the host university’s regulations, graduate program deadlines, class capacities, and course prerequisites. Registration in courses under the Western Deans' Agreement is possible in credit courses at both the graduate and senior-level undergraduate levels except credit courses offered through Continuing Studies. To be eligible, courses must be an integral part of the student's graduate degree program. Students are not permitted to audit courses or take non-credit courses under this Agreement.

Application Deadline

Under the terms of the Western Deans' Agreement, fully-completed Western Deans' Agreement Authorization forms must be received by the Faculty of Graduate and Postdoctoral Studies at UBC a minimum of 6 weeks prior to the start of the term of enrollment at UBC. If a form is not received and approved in time, the student may not receive permission to take the course. In addition, the fee waiver is not available retroactively.

Students are subject to regulations of the home institution governing credit for the courses to be undertaken. As a condition of registration at the host institution, students will arrange for official transcripts from the host institution to be sent to the home institution confirming successful completion of courses selected. Students must send confirmation of registration and notice of any change to the Graduate Records Office of the home institution at the time registration or course change is completed.

Each institution has its own regulations regarding the maximum number of transfer credits permitted in a given degree program. Students should ensure that their requests are within these limits.

Visiting Students under the Graduate Exchange Agreement

The Graduate Exchange Agreement was established in 1974. Under the terms of this agreement, graduate students in good standing at UBC, McGill University, University of Toronto and University of Montréal may take courses at another member institution without having to pay the host university's tuition fees.

Please present the Graduate Exchange Agreement: Authorization and Course Registration form signed by the Dean or designate and department head or graduate advisor specifying the courses to be taken for credit toward a graduate degree program at your home institution.

The terms of the agreement for the Graduate Exchange Agreement are the same as those set out for the Western Deans' Agreement.

Other Exchange Agreements

Graduate programs may have exchange agreements with similar programs at other institutions. Students should consult their Graduate Advisor or UBC's Go Global: Student Mobility Programs.

Eligibility to participate in the Student Exchange Program (Go Global) with UBC is initially determined by the student's home university. Please contact the office that is responsible for student exchange at your university. They will let you know about their eligibility requirements and application procedures.

The standard transfer credit policy of 12-credit (40%) restriction does apply to students in UBC approved Exchange Agreements established by the UBC Go Global Office. For details, please contact the UBC Go Global Office.

UBC Students Visiting Other Universities

For UBC students visiting other universities, credits completed while a visiting student at another University must be approved for credit at UBC by the Graduate Program and the Faculty of Graduate and Postdoctoral Studies prior to registering at the host university.