Leave of Absence

Please read the complete UBC Senate policy in the Calendar, or the summary of the policy in On-Leave Status in the Policies and Procedures section of this website.  

Calendar: http://www.calendar.ubc.ca/vancouver/index.cfm?tree=12,204,341,191

Senate policy: http://senate.ubc.ca/vancouver/policy-abstracts

Form: Request for Leave of Absence

Students who find it necessary to interrupt their graduate studies mayrequest a leave of absence.

Important: Students must request a leave of absence before the date on which the leave will start. Retroactive leaves will only be approved in highly exceptional cases.

Summary of Leaves of Absence policy

Procedure:

  • Read the policy to ensure you are eligible.
  • Discuss leave of absence with supervisor and supervisory committee.
  • Download and complete the “Request for Leave of Absence” form from Grad Studies website. Attach required documentation.
  • Obtain the signatures of supervisor and graduate program advisor indicating their approval.
  • Send the form to the Faculty of Graduate and Postdoctoral Studies.

Parental Accommodation

Calendar: http://www.calendar.ubc.ca/vancouver/index.cfm?tree=12,204,342,1510

Senate policy: V-303: Graduate Student Parental Accommodation Policy

Form: Request for Parental Accommodation

Graduate students with substantial parenting responsibilities for a newborn or newly adopted child under the age of six during their course of study may apply for an eight-week parental accommodation period.

Summary of Parental Accommodation policy

Procedure:

  • Read the policy to ensure you are eligible.
  • Discuss parental accommodation with supervisor.
  • Download and complete the “Request for Parental Accommodation” form from Grad Studies website.
  • Obtain the signatures of supervisor and graduate program advisor indicating their approval.
  • Send the form to the Faculty of Graduate and Postdoctoral Studies.