Supervision of Graduate Students by Non-members of the Faculty of Graduate and Postdoctoral Studies

Senate policy in Calendar: http://www.calendar.ubc.ca/vancouver/index.cfm?tree=12,204,350,773

Form: Recommendation for Supervision of Graduate Student by Non-G+PS Member

For a non-member of the Faculty of Graduate and Postdoctoral Studies to supervise or co-supervise a master’s or doctoral student, special approval is required from both the disciplinary Faculty and the Faculty of Graduate and Postdoctoral Studies.

In all cases where the Faculty of Graduate and Postdoctoral Studies must approve a supervisory role for a non-member, the request must be made when the committee is formed.

To be eligible, a non-member of the Faculty of Graduate and Postdoctoral Studies should normally be actively engaged in research, experienced with graduate education, and hold appropriate qualifications. Supervision of a graduate student involves significant and sometimes arduous responsibilities. Supervisor responsibilities should be reviewed and discussed by the student, graduate advisor, and the prospective supervisor to ensure the viability and desirability of the arrangement, including provision for financial support. In most cases where a non-member of G+PS is granted supervisory privileges the student is co-supervised by a G+PS member. Note that at least half of the members of the supervisory committee must be members of the Faculty of Graduate and Postdoctoral Studies. Suitable nominees may be found among:

  • clinical faculty
  • faculty with partner appointments (see Faculty of Medicine for information)
  • adjunct faculty
  • professors of teaching
  • senior instructors
  • visiting faculty
  • honorary faculty
  • UBCO faculty
  • affiliate professors
  • faculty members from other universities
  • off-campus professionals who are academically qualified to advise graduate students

Recommending Approval of Non-members of the Faculty of Graduate and Postdoctoral Studies

Please use this form to send your recommendation:

Recommendation for Supervision of Graduate Student by Non-G+PS Member 

If you are sending the recommendation electronically, please scan and send to graduate.sas@ubc.ca

The Graduate Advisor or Head of the Graduate Program must provide the following information to the Faculty of Graduate and Postdoctoral Studies, along with the recommendation form:

  • Nominee’s current CV [not required for UBCO faculty in the Professoriate Stream]
  • Statement from nominee assenting to supervise or co-supervise and accepting supervisor responsibilities
  • Indication (from the graduate program) of the particular qualifications that make the nominee suitable
  • Details of the composition of the committee.

Programs can choose to recommend approval for the nominee to supervise or co-supervise a specific student, or to supervisor or co-supervise any students in the graduate program for a five-year period. If the recommendation is for approval for supervision of any students, please ensure that the memo from program and the nominee's assent address qualifications and consent for multiple students.