Senate policy in Calendar: https://www.calendar.ubc.ca/vancouver/index.cfm?tree=12,204,350,773
For a non-member of the Faculty of Graduate and Postdoctoral Studies to serve on a student's supervisory committee, special approval is required. For service on doctoral committees, the disciplinary Faculty and the Faculty of Graduate and Postdoctoral Studies must approve; for service on master's committees, the approval of the graduate program advisor or department head suffices.
In all cases where the Faculty of Graduate and Postdoctoral Studies must approve a supervisory role for a non-member, the request must be made when the committee is formed.
To be eligible, a non-member of the Faculty of Graduate and Postdoctoral Studies should normally be actively engaged in research, experienced with graduate education, and hold appropriate qualifications. The roles and responsibilities of supervisory committee members should be reviewed and discussed by the student, supervisor, graduate advisor, and prospective committee member to ensure the viability and desirability of the arrangement. Note that at least half of the members of the supervisory committee must be members of the Faculty of Graduate and Postdoctoral Studies. Suitable nominees may be found among:
- clinical faculty
- faculty with partner appointments (see Faculty of Medicine for information)
- adjunct faculty
- professors of teaching
- senior instructors
- visiting faculty
- honorary faculty
- UBCO faculty
- affiliate professors
- faculty members from other universities
- off-campus professionals who are academically qualified to advise graduate students
New as of January 2018:
Members of the College of Graduate Studies from the UBC Okanagan campus may co-supervise UBC-V master’s and doctoral students and/or serve on master’s and doctoral student supervisory committees without requiring approval from the Faculty of Graduate and Postdoctoral Studies.
Note that sole supervision of UBC-V master’s and doctoral students by UBC-O faculty requires the approval of the Faculty of Graduate and Postdoctoral Studies.
Please see the Senate Policy for full details.
Recommending Approval of Non-members of the Faculty of Graduate and Postdoctoral Studies
Please use this form to submit your recommendation:
If you are sending the recommendation electronically, please scan and send to firstname.lastname@example.org
This recommendation should be made when the committee is formed. The Graduate Advisor or Head of the Graduate Program should provide the following information to the Faculty of Graduate and Postdoctoral Studies, along with the recommendation form:
- Nominee’s current CV [not required for UBCO faculty in the Research Professoriate Stream]
- Statement from nominee assenting to serve on committee and accepting committee membership responsibilities
- Indication (from the graduate program) of the particular qualifications that make the nominee suitable
- Details of the composition of the committee.
Programs can choose to recommend approval for committee membership on a specific student's committee, or for membership on the committees of any students in the graduate program for a five-year period. If the recommendation is for approval for service on the committees of any students, please ensure that the memo from program and the nominee's assent address qualifications and consent for multiple students.