Non-members of the Faculty of Graduate and Postdoctoral Studies as Supervisory Committee Members

Senate policy in Calendar: http://www.calendar.ubc.ca/vancouver/index.cfm?tree=12,204,350,773

Form: Recommendation for Non-G+PS Member to Join Supervisory Committee

For a non-member of the Faculty of Graduate and Postdoctoral Studies to serve on a student's supervisory committee, special approval is required. For service on doctoral committees, the disciplinary Faculty and the Faculty of Graduate and Postdoctoral Studies must approve; for service on master's committees, the approval of the graduate program advisor or department head suffices.

In all cases where the Faculty of Graduate and Postdoctoral Studies must approve a supervisory role for a non-member, the request must be made when the committee is formed.

To be eligible, a non-member of the Faculty of Graduate and Postdoctoral Studies should normally be actively engaged in research, experienced with graduate education, and hold appropriate qualifications. The roles and responsibilities of supervisory committee members should be reviewed and discussed by the student, supervisor, graduate advisor, and prospective committee member to ensure the viability and desirability of the arrangement. Note that at least half of the members of the supervisory committee must be members of the Faculty of Graduate and Postdoctoral Studies. Suitable nominees may be found among:

  • clinical faculty
  • faculty with partner appointments (see Faculty of Medicine for information)
  • adjunct faculty
  • professors of teaching
  • senior instructors
  • visiting faculty
  • honorary faculty
  • UBCO faculty
  • affiliate professors
  • faculty members from other universities
  • off-campus professionals who are academically qualified to advise graduate students

Requesting Approval of Non-members of the Faculty of Graduate and Postdoctoral Studies

Please use this form to submit your recommendation:

Recommendation for Non-G+PS Member to Join Supervisory Committee

If you are sending the recommendation electronically, please scan and send to graduate.sas@ubc.ca

This recommendation should be made when the committee is formed.  The Graduate Advisor or Head of the Graduate Program should provide the following information to the Faculty of Graduate and Postdoctoral Studies, along with the recommendation form:

  • Nominee’s current CV
  • Statement from nominee assenting to serve on committee and accepting committee membership responsibilities
  • Indication (from the graduate program) of the particular qualifications that make the nominee suitable
  • Details of the composition of the committee.

Programs can choose to recommend approval for committee membership on a specific student's committee, or for membership on the committees of any students in the graduate program for a five-year period. If the recommendation is for approval for service on the committees of any students, please ensure that the memo from program and the nominee's assent address qualifications and consent for multiple students.