Permission to Teach

UBC Board of Governors Policy #75: https://universitycounsel.ubc.ca/policies/policy75.pdf

Form: Request for permission to teach

This section covers the appointment of graduate students to teach a course in which a Board of Governors appointment is required i.e. any course for which the student will be the primary instructor, not a Teaching Assistant.

Appointments in academic graduate programs, schools, programs, and Faculties

This policy also covers positions sponsored by Extra-Sessional Studies.

A master’s student may not hold an appointment to teach a course or courses in which a Board of Governors appointment is required.

Until admitted to candidacy, a doctoral student may not hold an appointment to teach a course or courses in which a Board of Governors appointment is required.

A doctoral student who has been admitted to candidacy may be granted an appointment as a part-time sessional lecturer, with teaching duties to be limited to no more than six credits of undergraduate coursework per term, up to a maximum of nine credits of course work in an Academic Year (July 1st to June 30th), or summer and winter terms combined. Such appointment requires the written approval of the Dean of the Faculty of Graduate and Postdoctoral Studies.

Appointments in Continuing Studies

To qualify as an Instructor or for other teaching duties with the Centre for Continuing Studies, in a credit course, a student must:

  • be in a doctoral program;
  • have successful previous teaching experience;
  • not teach more than six credits of coursework in any given term;
  • have the written permission of the Graduate Program in which the student’s program is offered;
  • have obtained the written permission of the Dean of the Faculty of Graduate and Postdoctoral Studies.

In addition, a credit course will be given and students examined under the supervision of a faculty member of the Graduate Program or unit in which the course is given. This faculty member is in charge of all aspects of the course.

To maintain full-time status a student should not work more than 12 hours per week, averaged over the year. A student working more than 12 hours a week may forego University and other awards for the period of the appointment.

Forms: Request Permission to Teach

Teaching while on extension

A student on a first extension (in the seventh year of the PhD program) will be permitted to teach a course or courses in which a Board of Governors appointment is required only under exceptional circumstances. The request for permission to teach submitted to the Faculty of Graduate and Postdoctoral Studies must include an outline of these circumstances. Additionally, a timeline for degree completion, signed by both the student and the supervisor, must accompany the request for permission to teach.Teaching responsibilities should not significantly impede a student's progress towards degree completion.

Students on second extensions (in the eighth year of the PhD program) are not permitted to teach a course or courses in which a Board of Governors appointment is required.

The Faculty of Graduate and Postdoctoral Studies routinely receives requests for doctoral students on first and second extensions to be appointed to teach under Policy 75. The significant demands of teaching often further slow a student's progress to degree completion. This can necessitate an additional extension.

Additionally, sometimes students are encouraged to prolong their student status just so that they may be hired to teach under Policy 75. The prohibition on teaching for students on extension is intended to ensure that the student's main occupation is finishing their doctoral degree and that students' best interests in this regard are protected. Granting a second or third extension because a student's progress has been slowed by teaching responsibilities is undesirable and in some cases, in contravention of policy.