Adding or Dropping Courses

UBC Calendar: http://www.calendar.ubc.ca/vancouver/index.cfm?tree=14,266,774,0

Except in special circumstances, a one-term course may be added to a student's program only within the first two weeks of the term, and a two-term course within the first three weeks of Term 1. If a course is dropped during these periods, no record of the registration in the course will appear on the student's academic record.

The dates given above also apply to students changing from credit to audit status.

Students may withdraw from courses in which they are registered at any time up to the end of the sixth week of class for courses that are offered in a single term, and up to the end of the twelfth week for courses that span two terms. Withdrawals will be noted on the academic record by a standing of "W". Such standings will not be included in computing averages. The withdrawal deadline dates for the current academic year are indicated in the accompanying tables.

Fee refunds for withdrawals will be calculated on a pro-rata basis (see Refund of Fees).

The dates for withdrawal given above also apply to students who are auditing courses.

Students may withdraw from courses outside the limits described above only with the permission of the dean of the faculty in which they are registered. In such cases, the instructor should be informed. Such withdrawals will be recorded as "W" on the student's academic record.

Faculties may, at their discretion, limit the number of "W" standings permitted to a student. Any withdrawals in excess of that limit that would normally produce a standing of "W" will result in assignment of "F" for the course or courses involved. Normally, a student may not withdraw from a course more than once.

A student must be registered in all courses being taken for credit. A student who ceases to attend a course, does not write the final examination, or otherwise fails to complete course requirements, and who neither qualifies for a deferred examination (see Deferred Standing), nor has obtained official permission to drop the course, will be given a standing of "F" with a grade which reflects performance in the course. No supplemental examination can be granted under these circumstances.

The student is responsible for the completeness and accuracy of registration as it relates to the regulations of the degree or diploma program in which the student is enrolled.

More information

Courses Outside a Student’s Graduate Program

The Faculty of Graduate and Postdoctoral Studies encourages students to take appropriate graduate or undergraduate courses outside their own graduate programs. Approval must be granted in advance from the student's supervisor, the home graduate program and the course instructor. Important: the grades students receive in all courses taken for credit will count toward their overall average.

Exemptions

Students will be exempted from specific course requirements if the graduate program is satisfied that the student has acquired the knowledge from courses previously taken or from experience. Exemptions do not reduce the total credits required for a degree. In such cases, the program should substitute a more appropriate course. The exemption from the specific requirement must be recorded and will show on the Student Information System.

Adding and Dropping Courses

A one-term course may be added to a student's program only within the first two weeks of the course, and a two-term course within the first three weeks of the course. If a course is dropped within these periods, no record of registration in the course(s) will appear on the student’s transcript.

If a student wishes to add or drop a course outside of these time periods, he or she should complete a Change of Registration form (Add/Drop form) and have it signed by the relevant course instructor and graduate program advisor, then submit the form to the Faculty of Graduate and Postdoctoral Studies.

Some flexibility in the interpretation of the regulations is reasonable in the case of graduate courses that do not start on the first day of term. A recommendation to drop a course after the established deadline must be justified in writing by the graduate program advisor.

Students may withdraw from courses in which they are registered at any time up to the end of the sixth week of class for courses that are offered in a single term, and up to the end of the twelfth week for courses that span two terms. Withdrawals will be recorded on the transcript by a standing of W. W standings will not be included in computing grade averages.

Use of the Grade T

A graduate student is expected to register for the thesis over the period required to complete the thesis. A grade of "T" is recorded on the transcript for each session until the thesis is completed. The "T" grade may also be used for graduating essays (in non-thesis master's programs), directed individual study or project courses in which the course requirements extend beyond the normal deadline for the submission of a final grade.

  1. If the "T" grade is used in a course, the opportunity for an extended deadline for the completion of the course requirements must be available to all students registered in the course.
  2. In a course in which a "T" grade is used, it is expected that the requirements will be completed in the following term. That is, in the winter session, a first term course would be completed by April 30 and a second term course would be completed by August 31; a summer session course would be completed by December 31.
  3. If the course requirement is satisfied within a few weeks of the normal deadline, the Dean may approve changing the record from "T" to the assigned grade. Otherwise, the "T" remains on the record and a post-sessional grade for the course is entered (i.e. the student must register in the course in a subsequent session).
  4. If the time required goes beyond one term, the student must register for and repeat the course in order to obtain credit for it.
  5. The "T" grade must not be used in lieu of an "incomplete" standing. If a student has a medical excuse for not completing a course requirement, a "Deferred" grade may be used.