Congratulations on the commencement of your graduate studies at UBC. In choosing to pursue graduate studies you are embarking upon a great adventure. The community of scholars and researchers that you are joining at UBC is one of the world’s finest, committed to discovering and sharing knowledge to tackle the many challenges that face our world. We are most fortunate to enjoy this exceptional scholarly environment in Vancouver, British Columbia, one of the most beautiful and liveable cities anywhere.

I encourage you during your time at UBC to engage fully with the university community - be inspired and learn from the amazing array of people here, including those outside your area of expertise; get involved in some of the many activities UBC has to offer, and consider participating in opportunities for service to the university and outside world. I also invite you to explore the Graduate Pathways to Success (GPS) section of this website for tools and resources to help you make the most of your time as a UBC graduate student.

On behalf of the Faculty of Graduate and Postdoctoral Studies and the nearly 2,000 outstanding faculty and 9,500 graduate students at UBC I would like to extend to you my best wishes for a truly fulfilling graduate education experience.

Dr. Susan Porter

Dr. Susan Porter
Dean, Faculty of Graduate & Postdoctoral Studies

 

Academic Excellence

UBC is consistently ranked among the 40 best universities in the world and the top 3 in Canada.

Modern Facilities

UBC invested more than $1.5 billion dollars into infrastructure and facilities in the past few years.

Innovation

At UBC, bold thinking is given a place to develop into ideas that can change the world.

Fantastic Location

Vancouver has it all: sea, parks, mountains, beaches and 4 seasons per year, including beautiful summers and mild, wet winters with snow in the mountains.

Next Steps

New Student Checklist

1) Download Official Letter of Admission

You can download your official letter of admission from the “My Applications” portal in the UBC Graduate Application system.

2) Apply for a Study Permit (International Students)

If you are an international student and have not done so already, you should immediately apply for a Study Permit from Citizenship and Immigration Canada. Detailed information about the process is provided by UBC's International Student Advising office.

Your admission letter can be used to apply for a study permit online.

If you believe that you will not receive the Study Permit in time for your stated program start date, please contact your graduate program to discuss the possibility of changing your start date.

3) Apply for on-campus Housing (optional)

The UBC Student Housing and Hospitality Services' application process is entirely separate from Graduate and Postdoctoral Studies admissions process. The number of applicants for all housing properties exceeds the number of vacancies available for new applicants so it is important to apply as early as possible if you wish to live on campus.

A limited number of rooms in winter session residence will be set aside for newly admitted graduate students from outside the city who are also new to UBC. In order to have the best chance of securing on-campus housing, these students should select BOTH Winter Session and Year-Round Housing on their housing application. You will pay only one application fee ($50) if you select both at the same time. 

4) Confirm Acceptance of Your Offer

You will be asked to accept your offer of admission online through the "My Applications" portal. Some programs will provide an offer expiry on the letter. Please ensure that you accept your offer before the expiry deadline. Offer acceptance is a condition that has to be met before you are able to register at UBC.

5) Meet Official Documentation Requirements

Your offer letter may specify conditions to submit official documents. Please check your “My Applications” portal for a list of specific documents you are required to submit. To be eligible to register for courses, in addition to accepting your offer of admission, you must also meet the official documentation requirements.

6) Join the Online Graduate Student Community

As a newly admitted graduate student you may use your CWL account to log in to our online community to meet other newly admitted or current UBC students, find valuable tips, e.g. about housing or life in Vancouver, and make friends.

https://community.grad.ubc.ca

7) Choose and Register for Courses

Before you register, please email your graduate program directly and consult with your supervisor or graduate advisor on course choice. Contact information for programs can be found in the Graduate Degree Program listing. Course offerings and outlines can be found online, and you can also register online. Registration for a September intake typically opens up in mid-June. To be eligible to register for courses, you must have accepted the offer of admission and meet the official documentation requirements (if applicable).

Please remember that you must register every term throughout the duration of your graduate degree program.

8) Apply for your UBC Card

The UBC Card is your official UBC ID and library card. It provides other benefits as well:

  • Access to the gym, aquatic centre, labs, exams, and other secure areas on campus
  • Discount on food at selected campus vendors
  • Shop online at the UBC Bookstore

You can obtain your card once you have enrolled in at least one course and after the carding system opens up in mid July.

9) Attend a Pre-Arrival Webinar

UBC offers online webinars that cover topics such as banking and cell phones in Canada, neighborhoods, accommodation and life in Vancouver and so on. You can view upcoming sessions in the schedule on the Orientation website.

10) Pay Tuition Fees

Annual tuition fees are divided into three installments, due in September, January and May. Amounts vary by program, and will include Student Activity Fees and Extended Health Insurance Fees. Check your fee amounts and due dates and pay fees online at the Student Services Centre.

  • If you don't pay on time your future registration eligibility will be suspended.
  • Students who are eligible for a Tuition Award or an International Tuition Award and who have not been assigned this award by the week before the fee due date should contact Awards at Graduate and Postdoctoral Studies.
  • Tuition fees are subject to change without notice.
11) Apply for Awards and Scholarships

An annual university-wide competition for several major awards (Affiliated Fellowships, NSERC, SSHRC, and CIHR) is held soon after the beginning of the fall term. These awards are highly competitive, and preparing a successful application takes time. You are therefore encouraged to begin working on your applications in July or August.

International students who hold a graduate student appointment, or wish to apply for on-campus or off-campus employment, are advised to consult International Student Advising.

12) Update your Personal Information

It's your responsibility to keep UBC informed of any change of mailing or email address so that professors and faculty members know where to contact you. You can change your personal information online at the Student Services Centre website. Please login with your Campus-Wide Login to access your personal record.

13) Apply for Medical Insurance

You must apply for Medical Services Plan (MSP) coverage as soon as you arrive in BC. There will be a statutory waiting period consisting of the remainder of the month of arrival plus two months.

Canadian citizens and Permanent Residents from other provinces should make arrangements with former medical plans to ensure continued coverage.

International students: You will be automatically enrolled in iMED, a basic insurance plan that covers the remainder of the month of arrival plus two months. However, if you arrive early or late, you have to apply for a change of the coverage dates. Example: a student starting the program in September needs to change coverage dates if arriving before August 1 or after August 31.

14) Attend Graduate Student Orientation

All newly admitted graduate students are encouraged to attend Orientation which is jointly offered by The Graduate Student Society, International Student Development and Graduate and Postdoctoral Studies. Orientations take place 2-3 times per year (January, May, August/September). The largest Orientation event happens every year just prior to the Labour Day weekend and is a week full of activities and events welcoming you to UBC and Vancouver.

Details: http://orientation.grad.ubc.ca