University Doctoral Fellowship

Deadline

Applicant deadline: confirm with graduate program (range from 30 Nov 2016 to early Jan 2017)

Annual Value

$30,000 stipend + tuition

Citizenship

International

Degree Level

Doctoral
 

The University Doctoral Fellowship (UDF) program supports top international students who are starting UBC-V doctoral programs. The fellowship provides funding for a total of five years: a $30,000 stipend plus tuition for four years and a minimum $18,000 funding package (from the recipient's supervisor/department/Faculty, comprising awards, teaching assistantships and/or research assistantships) for the fifth year. Approximately 35 new fellowships will be awarded each year.

 

Eligibility

To be eligible, nominees must:

  • hold a valid student visa when they begin their UBC doctoral program
  • be starting a UBC-V doctoral program in January, May or September 2017. For fast-track students (who advance / transfer from a Master's to a doctoral program without completing their Master's degree), the effective date of transfer to the doctoral program must be January, May or September 2017.

Evaluation Criteria

Academic excellence - 30%

  • Academic record
  • Scholarships and awards held
  • Duration of previous studies

Research ability or potential - 50%

  • Quality of contributions to research and development
  • Relevance of work experience and academic training to field of proposed research
  • Significance, feasibility, and merit of proposed research, and justification for location of tenure
  • Ability to think critically
  • Ability to apply skills and knowledge
  • Judgment
  • Originality
  • Initiative and autonomy
  • Enthusiasm for research
  • Determination and ability to complete projects within an appropriate period of time

Communication, interpersonal, and leadership abilities - 20%

  • The ability or potential to communicate scientific concepts clearly and logically in written and oral formats. For example, this could include:
    • quality of the application's presentation;
    • participation in preparing publications; and
    • awards for oral presentations or papers.
  • Professional and relevant extracurricular interactions and collaborations. For example, this could include:
    • mentoring
    • teaching
    • supervisory experience
    • project management
    • chairing committees
    • organizing conferences and meetings
    • elected positions held

Application Procedures

Route A: submitting new application for PhD or DMA admission

  • Applicants for admission to the September 2017 intake must meet their proposed graduate program's internal UDF deadline. Deadlines vary by graduate program and range from late November 2016 to mid-January 2017; applicants are to contact their proposed graduate program to confirm that program's internal UDF deadline.
  • Applicants for the admission to the January and May 2017 intakes will have already submitted their admission application

On the basis of the submitted admission application materials, graduate programs will select one or more nominees to the campus-wide UDF competition. Those nominated to the campus-wide competition will be asked to submit a University Doctoral Fellowship application form. Two reference letters and transcripts from the online admission application plus the UDF application form will comprise the application file to be considered by the graduate program.

 

Route B: fast-track / transfer from Master's program to PhD program (no admission application)

Master's students who intend to fast-track / transfer from their Master's program to the PhD program as of January, May or September 2017 must contact their graduate program to indicate their interest in being considered for the UDF competition by their graduate program's internal UDF application deadline. Deadlines vary by graduate program and range from late November 2016 to mid-January 2017; applicants are to contact their proposed graduate program to confirm that program's internal UDF deadline. Those nominated to the campus-wide competition will be asked to submit a University Doctoral Fellowship application form. The graduate program will determine whether reference letters from the applicant's previous admission application will be used; the graduate program may ask the applicant to have two refereees provide University Doctoral Fellowship reference forms or free-form reference letters (scanned copies of signed UDF reference forms or signed free-form letters will be accepted). The UDF application, two references and transcripts (provided by the graduate program from their files) will comprise the nomination file to be considered by the graduate program.

Nomination Procedures

Graduate programs have been assigned a nomination quota (CWL login required) for the UDF competition. From amongst their applicants for new admission and fast-track to the PhD program, graduate programs will select their nominees, assemble the nomination files (see application procedures above) and submit complete nomination files to the Faculty of Graduate and Postdoctoral Studies by 4:00 p.m. on Friday, 27 January 2017.

Please note: the expectation is that graduate programs intend (as best they know at the time of nomination) to make an offer of admission to their UDF nominees; it is not required that an offer of admission has, in fact, been made as of the UDF nomination deadline. Admission timelines vary by graduate program and many graduate programs make their admission offers after the end of January.

A complete nomination file comprises the following:

  • Signed UDF nomination form
  • UDF application form
  • Two reference forms
    • for new PhD admits, will be taken from admission application
    • for fast-track / transfer students, can be taken from applicant's previous admission application or the graduate program may ask the applicant to have two refereees provide new University Doctoral Fellowship reference forms or free-form reference letters. Scanned copies of signed UDF reference forms or signed free-form letters will be accepted.
  • All postsecondary transcripts
    • for new PhD admits, will be taken from admission application
    • for fast-track / transfer students, will be taken from graduate program's files. For UBC record, the SISC Academic History can be submitted in place of an official UBC transript.

Submitting nomination files to G+PS:

Graduate programs submit their nomination files electronically via UBC Workspace. Please upload each nomination file as a single PDF to our shared folder (named G+PS Awards - Grad Program, e.g., G+PS Awards - EECE). Please adhere to the order of materials (see above) and our file naming conventions:

  • UDF_Grad-Program_Adjudication-Committee#_Last-Name_First-Name.pdf

For example, a nomination file for Joon Kim from EECE would be named "UDF_EECE_1_Kim_Joon.pdf".

Adjudication Procedures

Similar to the Affiliated Fellowships competition, but with a focus on recruitment of incoming doctoral students, University Doctoral Fellowship recipients will be selected through a cross-campus competition from amongst nominations submitted by graduate programs to G+PS in early January. Funding offers will be made in early March.

Further Information

Please direct questions to graduate.awards@ubc.ca.