Vanier Scholarship

Deadline

Thursday, 3 September 2020 at 12:00 noon PDT

Annual Value

$50,000

Citizenship

Canadian
Permanent Resident
International

Degree Level

Doctoral
 

The Vanier Canada Graduate Scholarships (Vanier CGS) program is designed to attract and retain world-class doctoral students by supporting students who demonstrate both leadership skills and a high standard of scholarly achievement in graduate studies in the social sciences and humanities, natural sciences and engineering, and health-related fields. The Vanier CGS is valued at $50,000 per year for up to three years.

 

Eligibility

To be considered for a Vanier CGS, a student must:

  • Be nominated by only one Canadian university. The Vanier CGS must be held by the student at the university that nominated them. The scholarships are not transferable; they may not be taken to another university
  • Be pursuing your first doctoral degree (including joint graduate research program such as: MD/PhD, DVM/PhD, JD/PhD - if it has a demonstrated and significant research component). Note that only the PhD portion of a combined degree is eligible for funding.
  • Intend to pursue, in the summer semester or the academic year following the announcement of results, full-time doctoral (or a joint graduate research program such as: MD/PhD, DVM/PhD, JD/PhD) studies and research at the nominating institution. For joint graduate research program, only the PhD portion of a joint graduate research program is eligible for funding.
  • Have completed no more than 20 months of full-time study in their doctoral program as of May 1, 2021.  All prior doctoral-level studies, regardless of discipline, are considered in the evaluation of eligibility.
  • Special cases - months of study:
    • Have completed no more than 32 months of full-time study in their doctoral program, by May 1st, 2021 if enrolled in a joint graduate research program, e.g., MD/PhD, MA/PhD, DVM/PhD. Applicants that fall into this category have access to the 32-month window whether or not they were previously enrolled in a Master’s program; or
    • Have completed no more than 32 months of full-time study in their doctoral program by May 1, 2021 if accelerated directly from a Bachelor’s to a PhD (no time spent in a Master’s program); or
    • Have completed no more than 32 months of full-time study in their doctoral program by May 1, 2021 if accelerated from a Master’s degree into a Doctoral program without obtaining the Master’s degree.
  • Applicants must have achieved a first-class average in each of the last two years of full-tme study or equivalent.
  • Canadian citizens, permanent residents of Canada, and international students are all eligible for the Vanier CGS.
  • Students who have held or are currently holding Tri-Agency scholarship funding for their doctoral program (such as the CGS-D) are not eligible to apply.
  • Applicants do not have to be registered as doctoral students at the time of application, but must be registered as doctoral students at the nominating Canadian university when they take up the Vanier CGS.

Eligibility of Program of Study

  • An eligible doctoral program must include a significant research component that leads to the completion of a thesis, major research project, dissertation, scholarly publication, performance, recital and/or exhibit that is merit/expert-reviewed at the institutional level as requirement for a completion of the program.
  • Joint graduate research programs with a professional degree (e.g., MD/PhD, DVM/PhD, JD/PhD) as well as clinically-oriented programs of study, including clinical psychology, are also eligible programs if they have a significant autonomous research component, as described above.

Fast-track and combined programs

  • For those registered in a Master’s program that subsequently transferred to a doctoral program (fast-track), the months of study completed are calculated from the original Master’s enrolment date.
  • For those registered in a doctoral program in which a Master’s degree is obtained as part of the program (e.g., MA/PhD), the months of study are still calculated starting from the date on which an applicant is officially registered in the combined program (including the Master’s portion of the program).

Please see the Vanier CGS website for complete eligibility criteria.

Evaluation Criteria

Nominees will be evaluated and selected based on the following three criteria, which will be weighted equally by the selection committees:

  • Academic Excellence
  • Research Potential
  • Leadership (Potental and Demonstrated Ability)

Please see the Vanier CGS website for complete selection criteria.

Application Procedures

Current and prospective students will complete their Vanier application using ResearchNet, an online application system. Applicants to UBC must submit their complete application package via ResearchNet by 12 noon (PDT - Vancouver time) on Thursday, 3 September 2020.  Late applications will not be accepted.

Applicants should refer to the Vanier CGS website for step-by-step application instructions.

To apply, applicants must do the following by the deadline noted above:

  1. Notify their chosen UBC graduate program that they intend to apply for the Vanier CGS.  This is an important step as your UBC graduate program should be aware of your intention to apply for the Vanier as they must support (nominate) your application in order for it to reach the university-wide stage of the award competition.
  2. Provide official, up to date transcripts to their UBC graduate program for all post-secondary studies (including studies that did not lead to a degree, e.g., exchange / transfer course grades) up to 31 August 2020.
    • UBC transcripts:
      • The SISC Academic History (provided by graduate program – not available on SSC) can be submitted instead of ordering an official UBC transcript.
      • For applicants registered at UBC in the 2020W1 (Fall 2020) term, the UBC transcript (or SISC Academic History) must list the student’s 2020W1 (Fall 2020) registration
    • Other transcripts:
      • Only official transcripts will be accepted.
      • The graduate program may have some of the applicant's transcripts on file already; if so, the applicant must confirm with the graduate program which transcripts the program has on file and will provide to support the Vanier CGS application, and which transcripts the applicant must still provide to the graduate program.
      • If the applicant needs to provide any transcripts in support of their Vanier CGS application, the graduate program must receive the original, official transcripts from the issuing institution.
      • Given current uncertainties related to COVID-19 and the difficulty of obtaining/processing paper transcripts, it is recommended that applicants order official transcripts that can be sent electronically from their previous institutions to UBC, rather than by mail, where possible.
      • The graduate program may use scanned copies of official transcripts that are validated and uploaded by G+PS on SITS e:Vision (i.e., transcripts must be stamped with "G+PS Official").
      • For students including foreign transcripts, if the transcripts are not presented in one of Canada’s two official languages (English or French), a certified translation must be provided, in addition to the official transcripts in its original language.
      • It is the applicant's responsibility to confirm that their graduate program has all of their required transcripts for their Vanier application
    • Questions about transcript requirements should be directed to the graduate program; the Faculty of Graduate and Postdoctoral Studies does not provide transcripts for Vanier applications
    • Transcripts are not attached to your Vanier application by the application deadline.  The nominating institution will attach your official transcripts and the Doctoral Studies Timeline form should your application be nominated to the Vanier CGS program.
  3. Submit the Doctoral Studies Timeline form to your UBC graduate program, so that they can add it to your transcript package (required for all applicants, not just Vanier-CIHR).
  4. Request letters of support from four referees:
    • two letters from referees assessing the applicant's academic excellence, research potential and demonstrated and potential leadership ability are submitted electronically through ResearchNet by the referee
    • two leadership reference letters; two PDFs are provided to the applicant, who uploads the letters to his or her electronic application file
  5. Submit a completed Vanier CGS application via ResearchNet

Please see the Vanier CGS website for detailed application/nomination instructions.

Nomination Procedures

The Faculty of Graduate and Postdoctoral Studies will provide electronic copies of applications submitted by their current and prospective students to UBC graduate programs shortly after the applicant deadline. Graduate programs are to review their applications for eligibility and completeness, rank their applications, and select their nominees.

Transcripts for applicants should be collected by graduate programs. Transcript requirements are described under "Application Procedures" above. Please make sure that transcripts are legible and that transcript key/legend is included. If the international transcripts are not presented in one of Canada’s two official languages (English or French), please include a certified translation, separated from the original transcripts by a blank page.

A complete nomination package will consist of the following:

  1. Cover memo listing nominated applications in rank order (only required from graduate programs submitting more than one nominee)
  2. Nomination letter for each nominee
    • 2 pages maximum
    • Signed by the Department Head or Program Director, on the institution's letterhead
    • If submitting more than one nominee, do not include internal graduate program ranking in the nomination letter
  3. The Doctoral Studies Timeline form previously provided by each nominee (see ' Application Procedures' for details).
  4. A complete set of official, up to date post-secondary transcripts (both sides scanned, arranged in order from most recent to oldest). Format:  PDF, with a separate file for each nominee

Please follow our file naming conventions:

  1. cover memo - Vanier_PROGRAM_memo (e.g., Vanier_MEDG_memo.pdf)
  2. nomination letter - Vanier_AGENCY_PROGRAM_LastName_FirstName_Nomination.pdf (for example, Jane Xu from Medical Genetics who is applying for CIHR Vanier - Vanier_CIHR_MEDG_Xu_Jane_Nomination.pdf)
  3. doctoral studies timeline form - Vanier_AGENCY_PROGRAM_LastName_FirstName_Timeline.pdf (ex. Vanier_CIHR_MEDG_Xu_Jane_Timeline.pdf)
  4. transcripts - Vanier_AGENCY_PROGRAM_LastName_FirstName_Transcripts.pdf (ex. Vanier_CIHR_MEDG_Xu_Jane_Transcripts.pdf)

Additional resources for graduate programs will be posted in August 2020.

Graduate programs are required to review their applicants and submit their nominees to the Faculty of Graduate and Postdoctoral Studies by 4:00pm on Tuesday, 22 September 2020. The cover memo, nomination letters, doctoral studies timeline form, and transcript files are to be submitted by programs using the UBC Workspace folder set up by G+PS.

Adjudication Procedures

The Faculty of Graduate and Postdoctoral Studies will convene an adjudication committee composed of UBC faculty members to review nominations submitted by graduate programs and select UBC's nominees to the national competition. This committee is made up of three subcommittees, one for each of the federal funding agencies.

Canadian universities each have a limit to the number of nominations they may submit to the Vanier CGS competition. The deadline for universities to submit their nominations to the national competition is 3 November 2020.

Results of the national competition are to be released to applicants in April 2021. For details about the adjudication process at the national competition level, please see the selection committee guide on the Vanier CGS website.

Further Information

Official Vanier CGS website: http://www.vanier.gc.ca/en/home-accueil.html