The Faculty of Graduate and Postdoctoral Studies will provide electronic copies of applications submitted by their current and prospective students to UBC graduate programs shortly after the applicant deadline. Graduate programs are to review their applications for eligibility and completeness, rank their applications, and select their nominees.
Transcripts for applicants should be collected by graduate programs. Transcript requirements are described under "Application Procedures" above. Please make sure that transcripts are legible.
Graduate programs are required to review their applicants and submit their nominees to the Faculty of Graduate and Postdoctoral Studies by 4:00 pm PT on Tuesday, September 19, 2023.
A complete nomination package will consist of the following:
- Cover memo listing nominated applications in rank order (only required from graduate programs submitting more than one nominee)
- Nomination letter for each nominee
- Must be 2 pages maximum
- Must be signed by the Department Head or Program Director, on the institution's letterhead
- If signed by someone other than the Department Head, it should be clearly indicated in the letter that the signee has authority to nominate candidates to the Vanier CGS program.
- Refer to Vanier’s instructions for the content of the nomination letter (scroll to halfway down the page in link above)
- If submitting more than one nominee, do not include internal graduate program ranking in the nomination letter
- A complete set of official, up to date post-secondary transcripts (both sides scanned, arranged in order from most recent to oldest). Format: PDF, with a separate file for each nominee.
- Note: Vanier indicates that a summary of international grading systems must be provided for transcripts from international institutions. This document will be appended to the nomination package by G+PS, should the applicant be selected to be nominated to the national competition. Graduate programs do not need to include such a document in their nomination packages.
Please follow our file naming conventions:
- cover memo - Vanier_PROGRAM_memo (e.g., Vanier_MEDG_memo.pdf)
- nomination letter - Vanier_AGENCY_PROGRAM_LastName_FirstName_Nomination.pdf (for example, Jane Xu from Medical Genetics who is applying for CIHR Vanier - Vanier_CIHR_MEDG_Xu_Jane_Nomination.pdf)
- transcripts - Vanier_AGENCY_PROGRAM_LastName_FirstName_Transcripts.pdf (ex. Vanier_CIHR_MEDG_Xu_Jane_Transcripts.pdf)
Additional resources for graduate programs are posted on the Awards Administration webpage.
The nomination packages are to be submitted by programs via your department’s UBC Sharepoint folder (within the umbrella folder ‘Graduate and Postdoctoral Studies – Programs – Folder Structure”)(named “FACULTY – DEPT“; e.g., “ARTS – PSYC”).