Spring Graduate Awards Competition

Deadline

Applicants: check with graduate program; Graduate program nomination deadline: likely May 2020

Annual Value

$150 to $18,000

Citizenship

Canadian

Permanent Resident

International

Degree Level

Masters

Doctoral

A number of University awards for the upcoming academic year are available to current and incoming graduate students.

Eligibility

Students must be registered, full-time graduate students during the period of the award.

Additional eligibility criteria differ between awards, and students might be eligible for multiple awards. the list of awards is available in the Application Form - PART 2. In the Application Form - PART 2, students must clearly address their eligibility as specifically to the award description as possible. To be eligible to receive funding, applicants must meet all the criteria for each award they apply for.

In addition to eligibility requirements specified by each available award, the following criteria apply:

Master's students

Applicants must have completed, as of December 31, 2018 between zero and 12 months of full-time Master’s studies (or full-time equivalent). Successful applicants for Master's-level funding will not receive funding past the end of their 24th month in Master's program.

Applicants for the Rick Hansen "Man in Motion" Fellowship can be in any month of Master's study.

Doctoral students

Applicants must have completed, as of December 31, 2018:

between zero and 36 months of full-time doctoral studies (or full-time equivalent). In cases where a student has transferred directly from a Master’s program into a doctoral program without receiving a Master’s degree, eligibility for doctoral funding will be counted from the effective date of transfer to the doctoral program. Successful applicants will not receive funding past the end of their 48th month in doctoral program.
between zero and 48 months of full-time studies (or full-time equivalent) in cases where students proceeded directly from a Bachelor’s or equivalent program to their doctoral program. Successful applicants will not receive funding past the end of their 60th month in doctoral program.

Applicants for the Rick Hansen "Man in Motion" Fellowship can be in any month of Doctoral study.

Please note that all previous studies at the graduate level, regardless of institution and discipline, will be included in determining eligibility.

Evaluation Criteria

While award recipients will be selected based on academic merits (as outlined in the below table), priority will be given to eligible candidates who do not already hold significant scholarship funding (e.g., external, 4YF, Affiliated Fellowship, etc.) for the 2019/20 academic year.

Criteria	Weighting for applicants for Master’s funding	Weighting for applicants for doctoral funding
Academic excellence Academic record Scholarships and awards held Duration of previous studies	50%	30%
Research ability or potential Quality of contributions to research and development Relevance of work experience and academic training to field of proposed research Significance, feasibility, and merit of proposed research, and justification for location of tenure Ability to think critically Ability to apply skills and knowledge Judgment Originality Initiative and autonomy Enthusiasm for research Determination and ability to complete projects within an appropriate period of time	30%	50%
Communication, interpersonal and leadership abilities The ability or potential to communicate scientific concepts clearly and logically in written and oral formats. For example, this could include: quality of the application's presentation participation in preparing publications awards for oral presentations or papers Professional and relevant extracurricular interactions and collaborations. For example, this could include: mentoring teaching supervisory experience project management chairing committees organizing conferences and meetings elected positions held	20%	20%

Application Procedures

Applicants must check with their graduate program regarding their program’s internal application deadline. Internal application deadlines are normally several weeks before the Faculty of Graduate and Postdoctoral Studies deadline, as graduate programs must review students' applications well in advance of the Faculty of Graduate and Postdoctoral Studies deadline.

Applicants must submit the following materials to their graduate program at UBC:

completed Application Form - PART 1
completed Application Form - PART 2
Canadian CCV – CGS-Master’s version
- applicants are required to complete the CCV from the Canadian Common CV Web site (https://ccv-cvc.ca/indexresearcher-eng.frm) as part of their application. Refer to the Canadian Common CV – How to Complete the Canada Graduate Scholarships-Master's Version (http://www.nserc-crsng.gc.ca/Students-Etudiants/CCV_CGSM-CVC_BESCM_eng.asp) for details.
- applicants should access the .pdf version of their CCV by clicking “History” in the top menu bar when logged into the CCV website and download the .pdf version of their CCV, rather than the .xml version.
up-to-date academic records for all university-level studies (including studies undertaken but not completed) up to December 31, 2018.
- For UBC transcripts, the applicant's "Academic History" printed from the SISC by the applicant's graduate program will be accepted.
- For institutions other than UBC:
  - current graduate students: only official transcripts will be accepted. These may be original or certified true copies provided by the applicant's graduate program. Please note that students must request certified true copies of transcripts from their graduate program, not from the Faculty of Graduate and Postdoctoral Studies.
  - incoming graduate students only: up-to-date, official transcripts on eVision will be accepted. These should be certified by the applicant's graduate program. Please note that students must request certified copies of transcripts from their graduate program, not from the Faculty of Graduate and Postdoctoral Studies.
one recommendation letter/form Only recommendation letter/form signed by the person providing the reference are acceptable; original, faxed, and scanned copies sent by e-mail directly to the applicant’s graduate program are acceptable. In some cases, a reference letter submitted for a previous scholarship competition may be used; see the application instructions for details.

Nomination Procedures

Graduate Programs should set internal deadlines well in advance of the Faculty of Graduate and Postdoctoral Studies deadline.

Award descriptions are listed and linked in the nomination form. They are also part of the Application Form - PART 2.

To nominate students, Graduate Programs are to:

fill out the Excel nomination form:
- Maximum number of nominees for each award is specified in the nomination sheet under the award name
- For awards that specify "no maximum", programs can insert rows to add more nominees
- For each nominee, copy the description of eligibility from their Application Form - PART 2 into the nomination form
- [Note that ROWS in the nomination form can be resized; columns cannot be edited]
- save the nomination form as PROGRAM_SPRING_nomination_form.xlsx (e.g. MATH would save the form as MATH_SPRING_nomination_form.xlsx)
save each nominee file as PROGRAM_SPRING_LastName_FirstName.pdf (e.g. nomination file for student Jane Smith from MATH would be called MATH_SPRING_Smith_Jane.pdf).
A complete nominee file will consist of:
- Application Form - PART 1 (PART 2 should NOT be included; it should only be used to fill out the nomination form)
- CCV
- academic records of all university-level studies (unofficial transcripts submitted by applicants through eVision are acceptable only for incoming students whose original transcripts have not arrived yet)
- one letter of recommendation
upload the nomination form and all nominee files into program Workspace G+PS Awards folder

Adjudication Procedures

The Faculty of Graduate and Postdoctoral Studies will convene an adjudication committee comprising faculty members representing various disciplines.

Adam Howe

Natasha Orr

Siba Ghrear

Sokyee Angela Low