Canada Graduate Scholarships Doctoral (CGS D) Program

Deadline

Tuesday, 15 September 2020 at 12 PM (noon) PDT

Annual Value

$35,000

Citizenship

Canadian
Permanent Resident

Degree Level

Doctoral
 

The objective of the Canada Graduate Scholarships-Doctoral (CGS D) Program is to promote continued excellence in Canadian research by rewarding and retaining high-calibre doctoral students at Canadian institutions. By providing support for a high-quality research training experience to awardees, the CGS D program strives to foster impacts within and beyond the research environment.

Note: In addition to the CGS D, each agency has its own doctoral awards. Refer to the appropriate literature for CIHRNSERC and SSHRC for further details.  Meritorious CGS D applicants may also be eligible for agency-specific doctoral awards. Applicants complete and submit one application to be considered for both a CGS D scholarship and an agency doctoral award (exception: CIHR DFSA). CGS D scholarships are offered to top-ranked eligible applicants.  Some eligibility requirements for CGS D differ from those of the agency-specific doctoral awards.

Fall 2020 competition deadlines:

  • Application deadline (through The University of British Columbia): Tuesday, 15 September 2020 at 12:00 PM (PDT)
  • Graduate program nomination deadline (to Faculty of Graduate and Postdoctoral Studies): Friday, 9 October 2020 at 4:00 PM (PDT)
 

Eligibility

To be eligible to apply, an applicant must:

  • be enrolled in a program of study that includes a significant research component that leads to the completion of a thesis, major research project, dissertation, scholarly publication, performance, recital and/or exhibit that is merit/expert-reviewed at the institutional level as a requirement for completion of the program
  • be a Canadian citizen or a permanent resident of Canada, as of the application deadline date;
  • have completed no more than 24 months of full-time study in their doctoral program by December 31 of the calendar year of application if previously enrolled in a master’s program
  • have completed no more than 36 months of full-time study in their doctoral program by December 31 of the calendar year of application if enrolled in a joint program; for example, MD/PhD, MA/PhD
    • applicants who fall into this category have access to the 36-month window whether or not they were previously enrolled in a master’s program
  • have completed no more than 36 months of full-time study in their doctoral program by December 31 of the calendar year of application if enrolled directly from a bachelor’s to a PhD program (with no time spent in a master’s program)
    • direct-entry applicants must be enrolled in their doctoral program at the time of application
  • submit only one doctoral award application in a given academic year. Nominations to the Vanier CGS program do not count towards this limit;
  • not have already received a doctoral-level scholarship or fellowship from CIHR, NSERC or SSHRC.

Number of months

Eligibility for CGS D is based on the number of months of full-time study in the degree for which you are requesting funding by December 31 of the calendar year of application. Two terms of part-time study count as one term of full-time study.

Note: In general, the agencies count all studies toward the doctoral degree for which funding is requested, whether or not they were completed at the degree-granting institution.

Fast-track and joint programs

For those registered in a master’s program and subsequently transferred to a doctoral program (fast-track), the months of study completed are calculated starting from the date on which an applicant transfers into the doctoral program.

For those registered in a doctoral program, if a master’s degree is obtained as part of the program (for example, MA/PhD), the months of study are still calculated starting from the date on which an applicant is officially registered in the joint program (including the master’s portion of the program).

Selecting the appropriate funding agency

Potential applicants should be sure that they are submitting their application to the most appropriate of the three federal funding agencies (CIHR, NSERC, and SSHRC). If applicants are unsure whether they should submit their application to CIHR, NSERC, or SSHRC, they should consult their Research Supervisor and/or Graduate Advisor. In cases where clarification is still needed, applicants should send a half-page summary of their intended research proposal to the appropriate agency for an assessment, rather than guess or assume incorrectly.

Important Note: Some eligibility requirements for CGS D differ from those of the agency-specific doctoral awards. Refer to the appropriate literature for CIHRNSERC and SSHRC for further details.

Complete eligibility criteria are available on the CGS D program page.

Evaluation Criteria

  • Research ability and potential: 50%
  • Relevant experience and achievements obtained within and beyond academia: 50%

Complete details (including description and indicators) are available on the CGS D program page.

Application Procedures

Students registered in a UBC degree program (or on an approved leave of absence from UBC) between 1 January and 31 December 2020 must complete their application by Tuesday, 15 September 2020 at 12:00 pm PDT.

  1. Confirm eligibility
  2. Confirm research area: Select the appropriate funding agency. Applicants should complete the agency application that is best aligned with their research subject matter.  
    1. Canadian Institutes of Health Research (CIHR)
    2. Natural Sciences and Engineering Research Council (NSERC)
    3. Social Sciences and Humanities Research Council (SSHRC)
  3. Determine where to submit an application (through a Canadian institution such as UBC or directly to the appropriate agency). See the CGS D program page for guidance. If applying via UBC, complete the application by the UBC application deadline, Tuesday, 15 September 2020 at 12:00 pm PDT.
  4. Read the instructions and apply online
  5. General guidance on preparing transcripts for submission (see individual agencies application instructions below for further details)
    • UBC transcripts: Applicants can request the “Academic History” document from their UBC graduate program instead of ordering an official UBC transcript.  The “Academic History” should include the 2020W1 (Fall 2020) registration.
    • Other transcripts:
      • Must be official and up to date (include degree conferral, if applicable) as of August 31, 2020. 
      • Required even from institutions in cases of transfer credit or exchange terms.
      • The applicant’s graduate program may already have some of the transcripts on file in eVision.  The “G+PS Official” stamped transcripts from eVision are acceptable.
      • Applicants may still need to order some of their transcripts to complete their transcript package.  Given current uncertainties related to COVID-19 and the difficulty of obtaining/processing paper transcripts, it is recommended that applicants order official transcripts that can be sent electronically from their previous institutions to themselves or UBC, rather than by mail, where possible.
      • Foreign transcripts: if the transcripts are not presented in one of Canada’s two official languages (English or French), a certified translation must be provided, in addition to the official transcripts in its original language.
      • The transcript key/legend for each institution must be included.
      • Regarding COVID-19 and potential transcript delays: Students should contact their grad program first if they have any concerns about obtaining official transcripts in time for the application deadline.

CIHR: ResearchNet | application instructions

  • Submission of transcripts: Applicants are required to upload their up-to-date official transcripts of their complete academic record as 1 single PDF file under "Transcripts" in the "Attach Other Application Materials" task. For more details about the transcript requirement, see this CIHR link.
    • The required “Doctoral Studies Timelines” form is located here.  This form must be included with your transcript package.
    • It is the applicant’s responsibility to ensure that they submit their complete, official, up to date transcript package in their online application, even if some of the transcripts were obtained from their UBC graduate program.
  • Online submission of sponsor's assessment: Applicants invite their referees via ResearchNet. Applicants must enter the sponsors' names within their application, update the Assessment Required Deadline Date* and press on "Click and Send Sponsor Request". (*Applicants can manage the deadline by which sponsors must submit their assessments. By default, the Sponsor Required Deadline in ResearchNet is set for two days before the application deadline.) Assessment forms are to be submitted by referees via ResearchNet. These assessments should come from people under whom the applicant has trained and/or who have had a good opportunity to assess their potential for research.
  • Signatures are not required before UBC’s application deadline (15 September 2020):
    • Not required: Signatures (include supervisor’s signature**, signature of institution paid, and signature of research institution) are not required for the Signature Page (or Routing Slip).
      • Applicants may upload an unsigned copy of the Signature Page (or Routing Slip) to complete the “Print/Upload Signature Page” task on ResearchNet.
      • The signature page/routing slip document should be 3 pages.  If your document is 2 pages, it is because you have not added your primary supervisor in the “Identify Participants” task in the online application.  Note: The supervisor’s CIHR PIN is required to complete the “primary supervisor” participant details.
    • Not required: Supervisor’s signature** is not required for the Confirmation of Scientific Area Form.
      • Applicants may upload a blank copy of the Confirmation of Scientific Area Form to complete the “other” document type of the “Attach Other Application Materials” task on ResearchNet.
    • **If an applicant already obtained signature from their supervisor, the signed form will be accepted.
    • Not required: Research Project Information Form (RPIF)
      • Applicants do not need to complete and submit the RPIF to the Office of Research Services before the September 15 application deadline. 
      • Applicants do not need to contact the Office of Research Services for signatures before the September 15 application deadline.
    • In November, the highest-ranked applicants (i.e., UBC’s nominees) will be contacted to submit the signed forms required to complete their CIHR CGS-D application.
  • Indigenous applicants:   Applicants who would like to self-identify as Indigenous to be considered beyond their institutions quota (ie. the instution's cap on total nominees that can be selected) must complete the Frederick Banting and Charles Best Canada Graduate Scholarship Doctoral Awards (CGS D): Voluntary Self-Identification Form for Indigenous Applicants. Once completed, the form must then be uploaded as a single PDF document under “Other” in the “Attach Other Application Materials” task.

NSERC: Online application system | application instructions

  • Online submission of transcripts: Applicants who submit their application to UBC will be asked to identify a ‘university designate’ (i.e., the applicant's graduate program staff) who will upload the applicant's transcripts to their NSERC application. Applicants are responsible to confirm with their graduate program which transcripts need to be provided by the student and which transcripts the graduate program already has on file to be uploaded. Please note that applicants must request certified true copies of transcripts from their graduate program, not from the Faculty of Graduate and Postdoctoral Studies. It is the applicant’s responsibility to ensure their graduate program has their complete, official, up to date transcript package on file.  The transcript requirements are outlined in the application instructions.
    • NSERC has indicated that they will accept unofficial transcripts temporarily.  Applicants should order and submit their up-to-date, official transcripts as soon as they are available, and preferably by the 15 September 2020 application deadline.  We will permit applicants to provide official transcripts up to 6 November 2020.  In cases where an official transcript is delayed, a scan of an official transcript must be submitted in its place by the 15 September 2020 application deadline.  CIHR and SSHRC applicants: This exception applies to NSERC applicants only.
  • Online submission of reports on the applicant: Applicants invite their referees via the NSERC online application. Reports are to be submitted by referees using the online system. Applicants are responsible for inviting two referees: one referee should be very familiar with their research and abilities (i.e., current or previous research supervisor) and the other should be sufficiently familiar with their research and abilities to provide a meaningful commentary. Applicants will not be able to verify their application until each referee form has been successfully verified and completed. It is the applicant's responsibility to ensure their referees complete and submit their assessments in advance of the application deadline.
  • Note: ‘Form 201’ (the NSERC PGS D application form) only lists the NSERC PGS D in its materials; however, ‘Form 201’ is also for applying to the CGS D. The highest-ranked PGS D applicants will automatically be considered by NSERC for a CGS D.

SSHRC: Online application system | application instructions

  • Online submission of transcripts: Applicants are required to upload their up-to-date official transcripts of their complete academic record as 1 single PDF file. It is the applicant’s responsibility to ensure that they submit their complete, official, up to date transcript package in their online application, even if some of the transcripts were obtained from their UBC graduate program.  The transcript requirements are outlined in the application instructions.
  • Online submission of letters of appraisal: Applicants invite their referees via the SSHRC online application. Letters of appraisal are to be submitted by referees using the online system. Applicants are responsible for inviting two referees: one referee should be very familiar with their research and abilities (i.e., current or previous research supervisor) and the other should be sufficiently familiar with their research and abilities to provide a meaningful commentary. Applicants will not be able to verify their application until each referee form has been successfully verified and completed. It is the applicant's responsibility to ensure their referees complete and submit their assessments in advance of the application deadline.

Complete application procedures are available on the CGS D program page.

Affiliated Fellowships-Doctoral application: CGS D applicants applying through UBC do not need to submit a separate Affiliated Fellowships-Doctoral application. To be considered for criteria-based Affiliated Fellowships, students should submit the checklist of criteria-based affiliated fellowships to their graduate program by the application deadline.

Nomination Procedures

Graduate programs review and rank the applications they receive, and forward their top applicants to the Faculty of Graduate and Postdoctoral Studies using Workspace. Nominations must be submitted by graduate programs to the Faculty of Graduate and Postdoctoral Studies by 4:00pm on Friday, 9 October 2020 at 4:00 pm PDT.

Graduate program resources are provided here: https://www.grad.ubc.ca/awards/award-resources-programs/affiliated-fello....

Adjudication Procedures

CGS doctoral scholarship applications are first reviewed and ranked by the applicant's UBC graduate program. The graduate program forwards a limited number of its top-ranked applicants to the Faculty of Graduate and Postdoctoral Studies, which oversees a university-wide adjudication. Adjudication committees composed of UBC faculty members review and rank nominated applications and select which applications will be forwarded to the national competition. UBC's nominees are forwarded to NSERC, SSHRC or CIHR, which oversees a nation-wide competition that selects which CGS doctoral scholarship applications will be funded.  Results are announced in April each year.

Further Information

For further information, please visit the CGS D Program page.

FAQs: CIHRNSERC / SSHRC