Program Completion

Provided you have met all other degree requirements, your program will be closed as of the date on your thesis receipt, or (for non-thesis programs) on the Program Completion memo that your graduate program must send to Grad Studies. In order to be granted your degree, you must apply for graduation through the Student Services Centre during the application period. Please see Applying to Graduate for more information. 

Please contact the Tuition Fee Payment Office at Brock Hall to request a refund of any remaining portion of the term's tuition fees. Only full months of tuition can be refunded.

Tuition Fee Payment Office
2016–1874 East Mall
Vancouver, BC V6T 1Z1
604.822.9836

You can use the Student Service Centre (SSC) to print an official Program Completion letter or Degree Conferral letter from UBC.

Program Completion letter

A Program Completion letter officially confirms that you have fulfilled your degree requirements and completed your program. You can print this letter as soon as your program has been closed, i.e. you have finished your program requirements, all your grades have been entered, and the record has been checked by the Faculty of Graduate and Postdoctoral Studies. Please allow five business days after submitting your thesis before contacting us. You can obtain the letter even if you have not yet applied to graduate.

Please remember that you MUST apply to graduate in order for your degree to be conferred. You must submit an application to graduate regardless of whether or not you want to attend the graduation ceremony.

Who cannot print a Program Completion letter?

If your program has not yet been closed you will not be able to print the letter. You will see a message that tells you that you have no completed degrees. If this happens and you are certain you have completed all program requirements, please allow 5 - 7 business days for your program to be closed. If you still can't print the letter, please email graduate.sas@ubc.ca and include your name, student number, degree, and program.

If you are on financial hold, you will not be able to print the letter. Your financial account must be settled before you can do so.

Degree Conferral letter

A Degree Conferral letter officially confirms that your degree has been conferred (awarded).

Who cannot print a Degree Conferral letter?

If you are on financial hold, you will not be able to print the letter. Your financial account must be settled before you can do so.