Important: This section is only for final, post-defence submission of theses and dissertations.

Please follow these steps in order:

1.  Download and complete the following forms from the Graduate Studies website:

• Dissertation Approval form (doctoral students only)
• Thesis Approval form (master's students only)
• UBC Thesis Licence Agreement form
• Library and Archives Canada Theses Non-Exclusive Licence form
• Electronic Thesis/Dissertation Submission Cover Sheet

When you have completed your thesis defence and any changes required by the examining committee, your supervisor and committee member(s) will sign the Thesis or Dissertation Approval form.

2.  Submit the completed forms to the Faculty of Graduate Studies (UBC-Vancouver students) or the College of Graduate Studies (UBC-Okanagan students) You can submit in person or by mail, but please submit ALL the forms at the same time.

If you are sending forms by mail or courier, please send them to the appropriate address:

UBC-Vancouver students: Thesis Section, UBC Faculty of Graduate Studies, 170-6371 Crescent Road, Vancouver, BC, Canada, V6T 1Z2.

UBC-Okanagan students: Thesis Section, UBC College of Graduate Studies, Room 360 Arts Building, 1147 Research Road, Kelowna, BC V1V 1V7.

IMPORTANT: Please send your forms ahead of your planned submission date. Your cIRcle account cannot be activated until Graduate Studies has received your thesis forms.

3.  Set up your cIRcle account by going to the UBC Library cIRcle User Registration page. See cIRcle Instructions for more details. Once you have created your cIRcle account, you will be sent an email message that allows you to set your password.

IMPORTANT: After setting your password, send an email to:

graduate.thesis@ubc.ca (UBCV students)

patrick.vanderburg@ubc.ca (UBCO students)

to request that your account be activated. You must include your name and email address in the body of the email. You will be notified when your account has been activated and you are able to submit your thesis. Please DO NOT send the email until AFTER you have submitted your forms, as your account cannot be activated until the forms have arrived at the appropriate Grad Studies office.

4.  Convert your thesis to a single PDF. The PDF file must be compatible with Adobe Acrobat version 5.

• The preferred conversion tool is Adobe Acrobat. This ETD Tutorial provides information about PDFs including conversion from Microsoft Word to PDF.
• Adobe Online Services offers a free trial that lets you create five PDFs.
• Consider adding security settings to your converted PDF to protect against printing or copying text.

For UBC-Vancouver students, the Chapman Learning Commons in the Irving K. Barber Learning Centre on campus offers help with converting your thesis to a PDF.

5.  Submit your thesis to cIRcle. Your thesis will be reviewed and you will be notified by email if any changes need to be made.

Important: You must continue to check your email after submission so that you can make any required corrections. Your submission is not complete and you will not meet deadlines until your thesis has been approved, and you have received an official email receipt.

When your thesis meets Graduate Studies' requirements, you will receive email notification that it has been added to the UBC Library's cIRcle Institutional Repository.

Requesting a Delay in Publication of your Thesis

If you want to request a delay in publication of your thesis, you must do this before you submit electronically. See How to Request a Delay in Publication for instructions.