Steps in the Program Review

The steps in the program review are as follows:

  1. The Review Committee makes a site visit (usually one day) to meet with the director (or other leader), other administrators, faculty members, graduate students and others as appropriate.
  2. The Committee submits a report in confidence to the Dean within 4 to 6 weeks of the date of the visit. This report is made available to the President's Office and to the academic staff involved with the program(s), subject to the restrictions or deletions imposed by Senate guidelines.
  3. The program chair or department head prepares a written response, which is also forwarded to the President’s Office. The report and the written response may be discussed at one or more meetings between the Dean and representatives of the unit in order to formulate and implement appropriate actions. At least a month before the site visit, the program chair or department head should make available copies (one for each member of the review team, two for the Dean’s office, and one for Vice-President Academic) of the following self-study material:
    • Background Information: An account of the history of the program and, where applicable, of the Graduate Program, school of Faculty which provides the resources for the program. Calendar entry for the program; other program description (if any); copy of previous review or accreditation report, if any; account of any significant changes made in the program in the past 5 years.
    • Program Mission and Objectives and Relationship to Other Programs or Units on Campus.
    • Enrollment statistics by Year and by Degree for Previous 10 Year Period. Include breakdown by sex, Canadian vs. Study Permit student and, where relevant, by discipline. Give the number of degrees awarded each year. Provide data on time-in-program of students, and on attrition or completion rates. Where applicable, give titles of theses and names of corresponding supervisors.
  4. Provide information on where graduates of the program have found employment or have gone after graduation.
  5. Provide information on the resources available to the program:
    • Faculty: names, rank, affiliation, time available
    • Support Staff
    • Supplies and expenses and other budget
    • Financial support to students (teaching assistantships, scholarships, research assistantships, other)
    • Library resources
    • Equipment such as computers, laboratory equipment, etc.
    • Space (area, location, types of space)
    • Other
  6. Provide teaching evaluations and other information relating to the quality of the program such as awards, career achievements, publications resulting from the program, etc.
  7. Provide a statement regarding admissions standards and procedures.
  8. Provide course descriptions and statements regarding any other significant requirements of the program (e.g. comprehensive examination, language requirements, final oral exam). Describe internal procedures used to monitor academic progress.
  9. Describe practices used for advising students, for assuring feedback from students and for handling grievances.
  10. Provide a critical self-appraisal listing the strengths and weaknesses of the program.
  11. Provide an account of the specific plans for the program for the next 5-year period.
  12. Provide a curriculum vitae for the program director or co-ordinator and for faculty members with major roles in the program.
  13. Provide copies of other material as appropriate (e.g. brochures, information provided to prospective students, etc.) and of any items requested by the review committee.