NSERC Industrial Postgraduate Scholarships (IPS)

Deadline

Applications are accepted year-round

Annual Value

$21,000

Citizenship

Canadian
Permanent Resident
International

Degree Level

Masters
Doctoral
 

Please note: As directed in the federal government’s Economic Action Plan 2015, Mitacs’ Accelerate program (https://www.mitacs.ca/en/programs/accelerate/program-details) will become the primary delivery agent for federally supported graduate-level industrial research and development internships. As a result, the NSERC IPS program is winding down and will not accept new award applications after August 31, 2015. For applications submitted before the August 31st deadline, the latest project start date that will be accepted by NSERC is December 1, 2015. Current NSERC IPS awards are not impacted and will continue to be funded until their end dates.

UBC departments and students should take these dates into account when preparing IPS applications. It will take at least one week from the time a complete application is received by the Faculty of Graduate and Postdoctoral Studies until it is ready to be submitted to NSERC. Do not wait until the last minute to hand in your application! Please also remember that it can take up to two months for an application to be approved once received by NSERC.

NSERC Industrial Postgraduate Scholarships (IPS) provide financial support for highly qualified science and engineering graduates. The support allows them to gain research experience in industry while undertaking advanced studies. These scholarships are aimed at encouraging scholars to consider research careers in industry where they will be able to contribute to strengthening Canadian innovation. International students are eligible to apply for NSERC IPS funding.

Related Forms

 

Eligibility

Applicants for NSERC-IPS must:

  • have a degree in science or engineering from a university whose standing is acceptable to NSERC
  • have a first-class academic standing (a grade of "A-") over the last two completed years of study
  • be pursuing full-time or part-time graduate studies in accordance with the regulations in effect at the university

Note: If your academic average is slightly below a first-class academic standing, but you have other qualifications and experience relevant to the research project, you may still be eligible. In these cases a rationale must be included in the application package provided by your department.

IPS Categories

IPS 1

IPS 1scholarships are available for a minimum of 12 months (in exceptional circumstances only) up to a maximum of 24 months and must be held during the first three years of postgraduate study.

At the time NSERC receives the nomination, you:

  • may be entering, or have begun the first year of a master’s program
  • may be entering, or have begun the first year of a doctoral program (if you were admitted to the PhD program directly from your bachelor’s program)
  • must not have been registered in graduate studies for more than 12 months
  • must not have held a previous IPS 1*, PGS A, CGS M or PGS M award
  • are not eligible to apply for a PGS M or CGS M if you take up an IPS 1 award

IPS 1 support will not extend beyond the 28th month of your master's program. If you are a successful applicant and if you have completed more than four months full-time equivalent in a master's program at the time you take up your award, the normal 24-month duration of the award will be decreased by the number of months in excess of the four that have been completed at that time.

IPS2

IPS2 scholarships are for either 24 or 36 months and must be held during the first four years of doctoral-level studies. You are eligible for this type of scholarship only if you are, or will be, a doctoral candidate.

At the time NSERC receives the nomination:

  • you must have completed no more than the full-time equivalent of 24 months of studies in the doctoral program for which you are requesting funding in a field of research that NSERC supports. Support will not extend beyond the 52nd month of doctoral studies
  • if you were admitted into a doctoral program directly from your bachelor’s program, you must have completed between four and 36 months of studies in the doctoral program for which you are requesting funding in a field of research that NSERC supports. You must hold the IPS 2 during the first five years of your doctoral program, and support will not extend beyond the 64th month
  • if you previously held an IPS 2*, a PGS D, a CGS D, Vanier CGS or PGS B you are not eligible for further support of your graduate studies
  • if you take up an IPS 2 award, you are no longer eligible to apply for a PGS D, CGS D or a Vanier CGS

You will be eligible for only a two-year IPS 2, if:

  • you previously held a PGS A or IPS 1* for more than 12 months
  • you previously held a one-year CGS M, or PGS M, plus a PGS M Extension
  • you have completed more than the full-time equivalent of 16 months of your doctoral program (28 months if you were admitted to the doctoral program directly from the bachelor’s program) as of the date of receipt of the nomination

For detailed eligibility criteria, please refer to the NSERC web site.

Sponsor Eligibility

NSERC-eligible companies must be Canadian private sector firms that conduct operations in NSERC-related fields. Company eligibility is subject to NSERC approval. Although NSERC has a list of eligible companies for IPS, it is not all-inclusive and other companies may be eligible subject to NSERC approval of individual IPS applications. Information on the sponsoring company must be included with the NSERC IPS application. Organizations that are participating in NSERC’s industrial programs for the first time must be approved in advance of the IPS application. NSERC Form 183B must be completed and sent to NSERC for evaluation. Students are required to spend a minimum of 20 per cent of research time at the sponsoring company. For the length of the NSERC IPS award the student must not be an employee of the sponsoring organization and must not directly receive payment for work done.

Evaluation Criteria

NSERC reviews nominations and decides which applicants will receive scholarships. The award is made for a specific research proposal involving a student, a faculty supervisor and a sponsoring organization. The ideal project is one that matches the interests of the faculty member, the needs of the sponsoring organization, and the student's skills.

Application Procedures

NSERC-IPS Checklist and Order of Application Package

  1. Nomination letter from Dean of Faculty of Graduate and Postdoctoral Studies. Applicants do not need to provide this letter; it will be provided by the Faculty of Graduate and Postdoctoral Studies once the application materials listed below have been submitted.
  2. NSERC Form 200
    • Cover Page (signed by student)
    • Page 1 – Academic Background and Work Experience
    • Page 2 – Academic, Research and Other Relevant Work Experience
    • Page 3 – Type of Award, Key Words, Proposed Location of Tenure
    • Page 4 – Scholarships and Other Awards Offered
    • Page 5 – Theses Completed or in Progress – IPS2 APPLICANTS ONLY
    • Outline of Proposed Research (free-form)
    • Outline of proposed research – one page maximum
    • Description of how project will benefit from company interaction – additional half page
    • Contributions and Statement (free-form) – two pages maximum
    • Appendix 3 – OPTIONAL
  3. Official postsecondary transcripts
  4. Information on Sponsoring Company to establish eligibility for the program – only required if company has not participated in NSERC-IPS program before (please use NSERC Form 183B - Application for Eligibility of Organizations to Participate in NSERC Programs)
  5. Signed statement from UBC supervisor, which declares the following:
    • No financial interest in the sponsoring company
    • No funds from sponsoring company to supervisor for different project
    • UBC conflict of interest guidelines have been adhered to
  6. Letter from Industrial Research Supervisor. For the application to be considered, this one- to two-page letter must cover each of the following topics:
    • Description of facilities, including research facilities, offered by the host organization
    • Credentials of industrial research supervisor and other organization staff directly involved in the student’s project
    • Expected tasks for the student
    • Planned interactions between the student and organization staff
    • Details of any travel or field work that will be required of the student
  7. Letter of support in cases where student’s GPA is below first-class (signed by head of department)
  8. Proposed Research Schedule & Activities -Please see Sample Work Schedule
  9. NSERC-IPS Agreement (3 original, signed copies required)
  10. IPS Terms and Conditions of Applying Form

Please Note:
NSERC-IPS applications may be submitted to the Faculty of Graduate and Postdoctoral Studies at any time throughout the year. Applications may be submitted with a retroactive award start date, up to a maximum of three months after the requested award start date. Please take note that the time from the submission of a complete application to the Faculty of Graduate and Postdoctoral Studies to approval by NSERC can be more than two months. Please plan accordingly.
Hand-written applications will not be accepted.
NSERC-IPS applicants do not need to complete Appendix 1 – Report on Applicant or the Appendix 2 – Departmental/University Evaluation.

Intellectual Property Agreement

The Intellectual Property Agreement documents the dispensation and ownership of all intellectual properties arising from IPS research. This is necessary in order to verify that UBC academic policies and conflict of interest guidelines are followed with the IPS. Furthermore, UBC agrees that the granting of the student's degree will not be delayed by the confidentiality of the research results. Finally, the company agrees to the $6,000 per year minimum financial commitment paid as a scholarship, while the student agrees to a 20% minimum time commitment spent at the company.

The Intellectual Property Agreement is signed by the Student, the UBC Supervisor, the Company Official/Co-Supervisor of the project (two signatures are required), the UBC Department Head, the Dean of UBC Graduate and Postdoctoral Studies, and UBC University/Industry Liaison Office Director. The last two signatures are the responsibility of Graduate and Postdoctoral Studies.This form must be submitted as part of a complete IPS application.

For more information about UBC policies regarding industry sponsored research, please check the UILO web site on research and technology transfer. An Intellectual Property Guide is also available from graduate departments, and on this web site.

Nomination Procedures

NSERC-IPS applications may be submitted to the Faculty of Graduate and Postdoctoral Studies at any time throughout the year. Applications may be submitted with a retroactive award start date, up to a maximum of three months after the requested award start date. Please take note that the time from the submission of a complete application to the Faculty of Graduate and Postdoctoral Studies to approval by NSERC can be more than two months. Please plan accordingly.

Adjudication Procedures

Applications will be forwarded to NSERC that meet the eligibility requirements and are complete based on the NSERC checklist. Applications where grades are below first class for the last 2 years may be forwarded on the discretion of the Faculty of Graduate and Postdoctoral Studies.
IPS applications have a very high rate of success.

Further Information

NSERC IPS awards are valued at $21,000 per year for maximum 24 months (IPS1) and maximum 36 months (IPS2). The annual award amount includes $15,000 from NSERC and a minimum of $6,000 support from the sponsoring company. The sponsoring company can contribute more than this minimum if it wishes. However, it has to provide this minimum financial commitment for each year of the award.

Part-Time IPS Awards

If you are a part-time student, the organization’s contribution must be at least $3,000 per year, and you will be eligible for up to 72 months of support at one-half the normal stipend level ($7,500 per year). You must spend at least 25 full-time equivalent days at the organization per year.


Announcement and Award Payments

Applicants are notified by the Faculty of Graduate and Postdoctoral Studies office via e-mail once NSERC has determined the status of the application (approximately eight weeks from submission of application to NSERC).

If the application is approved, payment is issued by NSERC to UBC in approximately three equal installments, with the first installment arriving approximately six to eight weeks from the notice of award. The Faculty of Graduate and Postdoctoral Studies will send an invoice to the sponsoring company for their contribution once the application is received. The sponsoring company is required to send their full contribution for each year (12 month period) of the award  to the Faculty of Graduate & Postdoctoral Studies at the beginning of the funding period. No funds will be released to the student until the sponsoring company portion is received. All correspondence/inquiries must go through the Faculty of Graduate and Postdoctoral Studies. NSERC does not correspond with the IPS student/collaborators - only with university contacts.

Students are assigned IPS installments via the UBC Student Information System. Awards are applied first to tuition fees and then the balance is paid out through Electronic Funds Transfer, or, if the student does not have banking information in SSC, in the form of a cheque. An email confirming the funds transfer or cheque being available for pick-up will be sent to the student. Cheques can be picked up at Brock Hall (photo identification is required).

Renewal of Funding

Before NSERC can authorize a payment for the second or third year of the scholarship, it must receive a progress report. The progress report materials lshould be submitted to the Faculty of Graduate and Postdoctoral Studies at least a month before the end of the first and second year (IPS2). To ensure timely payments, make every attempt to submit renewal documents early. Failure to submit a progress report will result in a delay of future award payments and the possibility of the award being terminated. All awards holders are responsible for reviewing and adhering to Regulations Governing University Awards. Fraud is a serious matter and a small number of students will be audited each year.

Forms