The proposal for submission to the Graduate Council New Programs and Curriculum Committee (Senate Curriculum Committee’s subcommittee on Graduate Programs) should contain the following:

A. General Information

• Title of the degree program and name of the degree to be awarded. If the name of the degree is unprecedented (at UBC) what is the justification?
• Faculty, School, Graduate Program or Unit planning to offer the program.
• Anticipated date of implementation.

B. Need for the Program

What is the justification for the proposed program? What are the program objectives? How does it relate to the established programs of the Graduate Program? How does the proposed program relate to other programs:

• in other departments?
• in other Faculties?
• in other BC universities?
• elsewhere?

Please include evidence of student interest in the program and enrollment predictions. Will there be minimum or maximum enrollment limits? For what types of jobs will the graduates be suitable? In particular for PhD and professional programs, what evidence is there of demand for the graduates and what are the expected employment opportunities? If possible, indicate the probable number of job opportunities and the number of graduates from comparable programs, nationally and provincially.

C. Program Specifications

• Admission requirements and prerequisites.
• Course requirements.
• Thesis or non-thesis (for Master’s degree).
• Examinations.
• Areas of graduate research.
• Any special program requirements.
• Outline of program(s) for typical students.
• Existing Courses Directly Identified with the Program and New Courses Required to Implement the Program

A summary of all new courses should be included with the proposal. New courses and changes to existing courses must be submitted on Curriculum Change Forms available from the Registrar's Office.

D. Calendar Statement

The Calendar statement in the Graduate Studies chapter will include the following:

• Name of the Graduate Program
• Degrees offered
• Members in the Faculty of Graduate Studies
• Program Overview
• Admission Requirements
• Program Requirements
• Contact Information

E. Resource Statement

Include present and projected resources. Does the Faculty/department have the resources required to implement the proposed program? If not, what additional resources will be required?

• Qualified faculty (The Graduate Council New Programs and Curriculum Committee will ask for the curricula vitae of faculty to be directly associated with the program.)
• Research facilities and on-going research programs.
• External research funding available and faculty research awards.
• Library resources.
• Other special requirements.
• Administrative support staff.
• Budgetary approval is the responsibility of the Board of Governors. However, the review committee should be provided with a general statement of the budgetary impact of the proposal, including any anticipated sources of external financial support.

F. Consultation

It is essential that evidence of full consultation and support be provided, where appropriate from:

• other graduate programs/departments within the University, (including any in which students may be required to take courses)
• other Faculties within the University
• UBC Library
• other BC universities (if appropriate).

Please include any reports of external evaluations of the program proposal. For professional programs, please submit evidence of formal consultation with the professional organizations or licensing agencies which accredit programs of the type proposed. Details of consultation with likely employers, trade groups, etc. may be helpful.

Other institutions in British Columbia should have an opportunity to comment on the probable impact of the proposed program on existing or anticipated programs. In particular, they should be asked to comment on the relationship of the proposed program to existing programs which have a similar or complementary purpose.

G. Summary

In submitting the proposal to the Faculty of Graduate Studies after it has been approved by the budget Faculty, the following are required:

• a summary of not more than six pages of the proposal which should include information from Sections A - D above (fifteen copies)
• a summary list of names of all graduate programs/departments/institutions/people consulted (fifteen copies)
• curriculum change form for a) the Calendar description, b) any new or revised courses (two copies) the original to be signed by the Curriculum Chair and/or Dean of the budget Faculty
• completed consultation forms and/or letters of support (two copies)
• one copy of each of the curricula vitae of faculty members who will be teaching and supervising in the program.
• The covering letter submitted with this material should indicate the name of the graduate program contact person (department head, graduate advisor or other individual responsible for proposal).

Please note: In order to be included in the University Calendar, a new program must be approved by Senate no later than the January Senate meeting. To provide enough time for a submission to be dealt with by the Senate Curriculum Committee prior to the Senate meeting, it should have been approved by Graduate Council the previous November. However, to be quite sure that all approvals will be given in time, it is advisable for faculties to deal with new program proposals in the Spring so that they can be forwarded to Graduate Studies for review by the Graduate Council New Programs and Curriculum Committee in the late spring or early fall.

Once University approval has been given, a Program Proposal can be submitted to the Ministry along with the program requirements specified above.

More information on the Ministry approval process can be found at: http://www.aved.gov.bc.ca/degree-authorization/public/degree-program-cri....

Beyond approval of the Senate Curriculum Committee, a new program will also need its admissions requirements approved by the Senate Admissions Committee before the proposal may be submitted to Senate.

New programs may also need to be submitted the Council of Senates Budget Committee and the Committee of Deans for information.

New programs often involve new fee or tuition amounts. Prior to submitting a new program to the Senate Curriculum Committee, proposers should discuss any fee implications with the Vice-Provost for Academic Resources at the Academic Vice-President’s office.