Graduate Student Deadlines

April 2009

• Graduate Studies: Deadline for guaranteed consideration by the Faculty of Graduate Studies of recommendations from graduate programs for North American students to be admitted for registration September 2009. Later recommendations may be accepted upon special request from a graduate program.
• Last day for Graduate Students employed as Teaching and Research Assistants to apply for payroll deduction of Summer Session tuition fees.

• Last day of classes for most faculties.

• Last day for final oral examination for doctoral students planning to graduate in May.

• Good Friday. University closed.

• Easter Monday. University closed.

• Last day for departments to notify the Faculty of Graduate Studies that major papers have been submitted and all requirements met for non-thesis master's degrees for May graduation. NOTE: The date listed in the UBC Calendar (April 24th) is incorrect.
• Last day for final master's theses and doctoral dissertations to be approved by the Faculty of Graduate Studies for May graduation. Must be approved by 4:00 p.m. NOTE: The date listed in the UBC Calendar (April 24th) is incorrect.

• Last day for final doctoral oral examinations in time for April 30, 2009, program end date.

• 2008/09 Winter Session ends.
• Last day for final master's theses and doctoral dissertations to be approved by the Faculty of Graduate Studies for April 30, 2009, program end date. Must be approved by 4:00 p.m. IMPORTANT: If you want to graduate in May 2009, the deadline for acceptance of theses and dissertations is April 17 2009.

May 2009

• Last day for sponsored students to submit applications to have fees billed to a sponsoring organization.

• Last day for payment of May installment of tuition fees.

• Last day for changes in registration and for withdrawal from most six-week courses starting May 4 without withdrawal standing of 'W' recorded on a student's academic record. Student Service Centre remains open for course withdrawals with 'W' standing.

• Last day for changes in registration and for withdrawal from most 12-week courses starting May 4 without withdrawal standing of 'W' recorded on a student's academic record. Student Service Centre remains open for course withdrawals with 'W' standing.

• Victoria Day. University closed.

• May Congregation, Day 1.

• May Congregation, Day 2.

• May Congregation, Day 3.

• May Congregation, Day 4.

• May Congregation, Day 5.

• May Congregation, Day 6.

• Last day for submission of exam copies of doctoral dissertations to Faculty of Graduate Studies for transmission to the external examiner in time for August 31, 2009, program end date.

June 2009

• Last day for supervisors to submit 'Appointment of External Examiner' form to Faculty of Graduate Studies for November graduation.

• Last day for withdrawal from most 12-week courses starting May 4 with withdrawal standing of 'W' recorded on a student's academic record.

• Summer Session, Term 1: Last day for changes in registration and for withdrawal from most six-week courses starting June 15 without withdrawal standing of 'W' recorded on a student's academic record. Student Service Centre remains open for course withdrawals with 'W' standing.

July 2009

• Canada Day. University closed.

• Deadline for guaranteed consideration by the Faculty of Graduate Studies of recommendations from graduate programs for overseas international students to be admitted for registration in January 2010. Late recommendations may be accepted upon special request from a graduate program.

• Summer Session, Term 1: Last day for withdrawal from most six-week courses starting June 15 with withdrawal standing of 'W' recorded on a student's academic record.

• Summer Session, Term 2: Last day for withdrawal from most three-week courses starting July 6 without withdrawal standing of 'W' recorded on a student's academic record. Student Service Centre remains open for course withdrawals with 'W' standing.

• Summer Session, Term 2: Last day for changes in registration and for withdrawal from most six-week courses starting July 6 without withdrawal standing of 'W' recorded on a student's academic record. Student Service Centre remains open for course withdrawals with 'W' standing.

• Summer Session, Term 2: Last day for withdrawal from most three-week courses starting July 6 with withdrawal standing of 'W' recorded on a student's academic record.

• Summer Session, Term 2: Last day for withdrawal from most 6-credit/six-week courses starting July 7 with withdrawal standing of 'W' recorded on a student's academic record.

• Summer Session, Term 2: Last day for changes in registration and for withdrawal from most three-week courses starting July 27 without withdrawal standing of 'W' recorded on a student's academic record. Student Service Centre remains open for course withdrawals with 'W' standing.

• Last day for final doctoral oral examinations in time for August 31, 2009, program end date.

August 2009

• BC Day. University closed.

• Deadline for guaranteed consideration by the Faculty of Graduate Studies of recommendations from graduate programs for North American students to be admitted for registration in January 2010. Late recommendations may be accepted upon special request from a graduate program.

• Last day for submission of exam copies of doctoral dissertations to Faculty of Graduate Studies for transmission to the external examiner in time for November graduation.
• Last day for students who hold major external graduate or undergraduate fellowships to apply for Winter Session fee deferments.

• Last day for sponsored students to submit application to have fees billed to a sponsoring organization.
• Last day for Graduate Students employed as Teaching and Research Assistants to apply for payroll deduction of Winter Session tuition fees.
• Last day for supervisor to submit 'Appointment of External Examiner' form to Faculty of Graduate Studies for December 31, 2009, program end date.

• 2008/09 Academic Year ends.
• Last day for final master's theses and doctoral dissertations to be accepted by the Faculty of Graduate Studies for August 31, 2009 program end date.
• Last day for graduation applications to be submitted to Enrolment Services by all students expecting to graduate in November. Application is made through the Student Service Centre.

September 2009

• GALA - International Student Orientation for new international (including US) and exchange students begins (September 3 to September 5 inclusive).

• Students wishing to apply for University Graduate Fellowships and external awards administered through the University (NSERC, SSHRC, CIHR) for 2010/11 should check with their programs for internal student deadlines.
• Labour Day. University closed.

• Last day for payment of September instalment of tuition fees.

• Last day for change of registration and for withdrawal without a 'W' standing recorded on a student's academic record.
• Last day for changes between credit and audit for Term 1 courses.
• Last day for change in registration and for withdrawal from most Term 1 courses without withdrawal standing of 'W' recorded on a student's academic record.

• Last day for changes between credit and audit for two-term courses.
• Last day for change in registration and for withdrawal from most two-term courses without withdrawal standing of 'W' recorded on a student's academic record.

October 2009

• Last day for final doctoral oral examination for November graduation.

• Last day for payment of fees for any fee assessments incurred between September 1 and September 30.

• Last day for final master's theses and doctoral dissertations to be accepted by the Faculty of Graduate Studies for November graduation. Must be approved and accepted by 4:00 p.m.
• Last day for graduate programs to notify the Faculty of Graduate Studies that all requirements (including major papers) have been met for non-thesis master's degrees for November graduation.

• Thanksgiving Day. University closed.

• Last day for submission of exam copies of doctoral dissertation to Faculty of Graduate Studies for transmission to the external examiner in time for December 31, 2009, program end date.
• Last day for withdrawal from most Winter Session Term 1 courses with withdrawal standing of 'W' recorded on a student's academic record.

November 2009

• Deadline for guaranteed consideration by the Faculty of Graduate Studies of recommendations from graduate programs for overseas international students to be admitted for registration May 2010. Later recommendations may be accepted upon special request from a graduate program.

• Remembrance Day. University closed. Service in War Memorial Gymnasium for all students, faculty, alumni, staff, and friends at 10:45 am.

• Killam Postdoctoral Fellowships: Last day for departments to submit nominations to Faculty of Graduate Studies for 2009 Fellowship competition.

• November Congregation, Day 1.

• November Congregation, Day 2.

• Last day for withdrawal from most two-term courses with withdrawal standing of 'W' recorded on a student's academic record.
• Last day for sponsored students to submit application to have fees billed to a sponsoring organization for Winter Session Term 2 (January to April) tuition fees.
• November Congregation, Day 3 (if required).

December 2009

• Deadline for guaranteed consideration by the Faculty of Graduate Studies of recommendations from graduate programs for North American students to be admitted for registration May 2010. Later recommendations may be accepted upon special request from a graduate program.
• Last day for Graduate Students employed as Teaching and Research Assistants to apply for payroll deduction of Winter Session Term 2 (January to April) tuition fees.

• Last day for supervisor to submit 'Appointment of External Examiner' form to the Faculty of Graduate Studies for students expecting to graduate in May.

• Christmas Day. University closed.

• Statutory holiday in lieu of Boxing Day. University closed.

• Reduced student services in most departments until January 4, 2010.

January 2010

• New Year's Day. University closed.

• Term 2 begins, Winter Session
• Last day for final master's theses and doctoral dissertations to be accepted by the Faculty of Graduate Studies for December 31, 2009, program end date. Must be approved and accepted by 4:00 p.m. Students who meet this deadline will not be assessed tuition and student fees for the 2009/10 Winter Term 2.
• Last day for supervisors to submit 'Appointment of External Examiner' form to Faculty of Graduate Studies for April 30, 2010, program end date.
• Winter GALA - International Student Orientation for new international (including US) and exchange students entering Winter Session Term 2.

• Last day for payment of January installment of tuition fees.

• Last day for changes in registration and for withdrawal from most Term 2 courses without withdrawal standing of 'W' recorded on a student's academic record.
• Last day for changes between credit and audit for Term 2 courses.

February 2010

• Last day for submission of exam copies of doctoral dissertations to Faculty of Graduate Studies for transmission to the external examiner in time for May graduation.

• Last day for withdrawal from most Winter Session Term 2 courses with withdrawal standing of 'W' recorded on a student's academic record.

• Two-week extended mid-term break for most faculties begins (February 15 to 26 inclusive). Lectures and laboratories cancelled. Library and some other facilities remain open.
• Last day for graduation applications to be submitted to Enrolment Services by all students expecting to graduate in May. Application is made through the Student Service Centre.
• Last day for submission of exam copies of doctoral dissertations to Faculty of Graduate Studies for transmission to the external examiner in time for April 30, 2010, program end date.

March 2010

• Deadline for guaranteed consideration by the Faculty of Graduate Studies of recommendations from graduate programs for overseas international students to be admitted for registration in September 2010. Late recommendations may be accepted upon special request from a graduate program.

• Last day for supervisors to submit 'Appointment of External Examiner' form to Faculty of Graduate Studies for August 31, 2010, program end date.

April 2010

• Deadline for guaranteed consideration by the Faculty of Graduate Studies of recommendations from graduate programs for North American students to be admitted for registration September 2010. Later recommendations may be accepted upon special request from a graduate program.
• Last day for Graduate Students employed as Teaching and Research Assistants to apply for payroll deduction of Summer Session tuition fees.

• Good Friday. University closed.

• Easter Monday. University closed.

• Last day for final oral examination for doctoral students planning to graduate in May.

• Last day for sponsored students to submit application to have fees billed to a sponsoring organization for Summer Session Terms 1 and 2 (May - August) tuition fees.

• Last day for departments to notify the Faculty of Graduate Studies that major papers have been submitted and all requirements met for non-thesis master's degrees for May graduation.
• Last day for final master's theses and doctoral dissertations to be approved by the Faculty of Graduate Studies for May graduation. Must be approved and accepted by 4:00 p.m.

• Last day for final doctoral oral examinations in time for April 30, 2010 program end date.

• Last day for final master's theses and doctoral dissertations to be approved by the Faculty of Graduate Studies for April 30, 2010 program end date. Must be approved by 4:00 p.m. IMPORTANT: For students planning to graduate in May 2010, the deadline for acceptance of theses and dissertations is April 16, 2010.

May 2010

• Last day for payment of May installment of tuition fees.

• Last day for changes in registration and for withdrawal from most six-week courses starting May 10 without withdrawal standing of 'W' recorded on a student's academic record.

• Last day for changes in registration and for withdrawal from most 12-week courses starting May 10 without withdrawal standing of 'W' recorded on a student's academic record.

• Victoria Day. University closed.

• May Congregation, Day 1.

• May Congregation, Day 2.

• Last day for submission of exam copies of doctoral dissertations to Faculty of Graduate Studies for transmission to the external examiner in time for August 31, 2010, program end date.
• Last day for withdrawal from most six-week courses starting May 10 with withdrawal standing of 'W' recorded on a student's academic record.
• May Congregation, Day 3.

• May Congregation, Day 4.

June 2010

• May Congregation, Day 5.

• May Congregation, Day 6.

• Last day for supervisors to submit 'Appointment of External Examiner' form to Faculty of Graduate Studies for November graduation.

• Last day for withdrawal from most 12-week courses starting May 10 with withdrawal standing of 'W' recorded on a student's academic record.

• Summer Session, Term 1: Last day for changes in registration and for withdrawal from most six-week courses starting June 21 without withdrawal standing of 'W' recorded on a student's academic record.

July 2010

• Canada Day. University closed.

• Deadline for guaranteed consideration by the Faculty of Graduate Studies of recommendations from graduate programs for overseas international students to be admitted for registration in January 2011. Late recommendations may be accepted upon special request from a graduate program.

• Summer Session, Term 1: Last day for withdrawal from most six-week courses starting June 21 with withdrawal standing of 'W' recorded on a student's academic record.

• Summer Session, Term 2 starts.

• Summer Session, Term 2: Last day for withdrawal from most three-week courses starting July 12 without withdrawal standing of 'W' recorded on a student's academic record. Student Service Centre remains open for course withdrawals with 'W' standing.

• Summer Session, Term 2: Last day for withdrawal from most three-week courses starting July 6 with withdrawal standing of 'W' recorded on a student's academic record.

• Summer Session, Term 2: Last day for changes in registration and for withdrawal from most six-week courses starting July 12 without withdrawal standing of 'W' recorded on a student's academic record.

• Last day for final doctoral oral examinations in time for August 31, 2010, program end date.
• Summer Session, Term 2: Last day for changes in registration and for withdrawal from most three-week courses starting July 12 without withdrawal standing of 'W' recorded on a student's academic record. Student Service Centre remains open for course withdrawals with 'W' standing.

August 2010

• BC Day. University closed.

• Deadline for guaranteed consideration by the Faculty of Graduate Studies of recommendations from graduate programs for North American students to be admitted for registration in January 2011. Late recommendations may be accepted upon special request from a graduate program.
• Summer Session, Term 2 begins

• Summer Session, Term 2: Last day for changes in registration and for withdrawal from most three-week courses starting August 3 without withdrawal standing of 'W' recorded on a student's academic record.

• Last day for submission of exam copies of doctoral dissertations to Faculty of Graduate Studies for transmission to the external examiner in time for November graduation.
• Last day for students who hold major external graduate or undergraduate fellowships to apply for Winter Session fee deferments.

• Last day for withdrawal from most three-week courses starting August 3 with withdrawal standing of 'W' recorded on a student's academic record.

• Last day for sponsored students to submit application to have fees billed to a sponsoring organization.
• Last day for supervisor to submit 'Appointment of External Examiner' form to Faculty of Graduate Studies for December 31, 2010, program end date.

• Last day for Graduate Students employed as Teaching and Research Assistants to apply for payroll deduction of Winter Session tuition fees.

• 2009/10 Academic Year ends.
• Last day for final master's theses and doctoral dissertations to be accepted by the Faculty of Graduate Studies for August 31, 2010, program end date. Must be approved and accepted by 4:00 p.m. Students who meet this deadline will not be assessed tuition and student fees for 2010/11 Winter Term 1.
• Last day for graduation applications to be submitted to Enrolment Services by all students expecting to graduate in November. Application is made through the Student Service Centre.