It is emphasized that the Chair is appointed by the Dean as a representative of the Faculty of Graduate Studies. In this capacity, s/he is expected to submit a detailed and searching report and should feel free to make personal observations.

The report should include the distribution of votes. If appropriate, recommendations may be made for additional evaluation procedures. The Chair's report to the Dean should summarize the examiners' comments and should include any remarks that the Chair may wish to add that may help the Dean in reaching a decision on whether to nominate the candidate to Senate for the degree. Comments on how well the candidate responded to the questions from the External Examiner are particularly useful.

The Chair's report should be submitted to the Faculty of Graduate Studies, and distributed to all examining committee members within one week of the date of the exam.